Job Description

Job Title : Executive Assistant to the CEO
Location : Jaipur
Reports To : Chief Executive Officer (CEO)
Employment Type : Full-Time

Job Overview :

We are looking for a highly organized, detail-oriented, and proactive Executive Assistant to support our CEO. The ideal candidate will have strong communication skills, the ability to handle confidential information with discretion, and a talent for managing complex schedules and tasks. This role is crucial in ensuring the CEO's time is efficiently managed, and it serves as a central point of contact for all executive-level activities, both internal and external.

Key Responsibilities :

• Calendar Management : Coordinate and manage the CEO's schedule, including setting up meetings, travel arrangements, and ensuring appointments are timely and efficiently organized.
• Communication Liaison : Serve as a point of contact between the CEO and internal/external stakeholders, handling communications professionally and prioritizing responses.
• Meeting Preparation : Prepare agendas, attend meetings, take minutes, and follow up on action items to ensure timely execution.
• Document Management : Draft, edit, and review documents, presentations, reports, and other materials as required by the CEO.
• Travel Coordination : Arrange complex domestic and international travel itineraries, accommodations, and prepare travel documentation.
• Project Support : Assist in special projects, research, and preparation of materials for executive meetings and strategic initiatives.
• Confidentiality and Discretion : Handle sensitive information with the utmost discretion and maintain a high level of confidentiality at all times.
• Administrative Support : Oversee office tasks for the CEO, such as expense reporting, file management, and organizing the CEO's office space and resources.

Qualifications :

• Education : Bachelor's degree in Business Administration, Communications, or a related field (or equivalent experience).
• Experience : Minimum of 0-2 years of experience as an Executive Assistant, preferably supporting C-suite executives.

Skills :

• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Ability to prioritize and manage multiple tasks and projects simultaneously.
• Strong problem-solving abilities and proactive in addressing challenges.

Other Requirements :

• High level of professionalism and ability to work independently.
• Ability to adapt to a fast-paced environment and handle high-stress situations calmly.
• Flexibility to occasionally work extended hours, based on the CEO's schedule.

What We Offer :

• Competitive salary and benefits package.
• Opportunity to work closely with the executive leadership of a dynamic, growing company.
• Professional development and career advancement opportunities.
• Collaborative and inclusive work environment.

Job Type: Full-time

Pay: ?15,000.00 - ?20,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift
• Fixed shift
• Monday to Friday
• Morning shift

Supplemental Pay:

• Performance bonus
• Quarterly bonus
• Yearly bonus

Experience:

• total work: 1 year (Preferred)

Work Location: In person