Job Description

Designation- Executive Assistant to Founder

We at Trunks Company LLP. are looking for an Executive Assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with good communication skills and meticulous attention to detail. He/she should have previous experience working in a Corporate office environment, performing administrative duties and providing support to management.

Education - Master's in Business Administration/Graduate

Experience - min 10+ years of experience.

Roles & Responsibilities

• Write and distribute emails, and correspondence within and outside the company
• Domestic / International online sourcing search & communicating with departments
• Maintain Data & Lists of all the collaterals of the company
• Coordinate and maintain the calendar including organizing all appointments & meetings.
• Maintain strong follow-up systems for timely completion of projects/assignments and keep the Founder updated on any developments, and status reports related to ongoing projects and share follow-ups and follow-throughs with internal and external teams.
• Executing duties and responsibilities that are assigned from time to time to achieve the common goal of the organization.
• Processing admin related Bills, Inward and outward couriers, taking care of bank statements & Coordinate with accounts and other departments
• Booking & assisting with travel arrangements, which includes visa arrangements, ticket bookings, cab arrangements, hotel bookings, etc.
• Resolving issues & maintaining the smooth functioning of Office
• Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.
• Organizing and servicing meetings, social gatherings, and events.
• Remain up-to-date with the latest trends and events in the industry.
• Creating reports as and when required by the Founder.
• Stretched working hrs to finish assignments.

Skills Required

• Knowledge of office management activities, systems, and procedures
• Excellent English language command (written and verbal communication skills)
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Attention to detail, quick learning and problem-solving skills
• Outstanding time management skills and the ability to prioritize work
• Strong administrative & organizational skills with multi-task ability.
• Strong conceptual thinker with strong analytical skills.
• Process-oriented: Demonstrable commitment to following processes, documentation etc

Job Types: Full-time, Permanent

Schedule:

• Day shift

Experience:

• total work: 8 years (Preferred)

Work Location: In person