Job Description

: Executive Assistant to CEO

Position Title: Executive Assistant to CEO
Department: Executive Office
Reports To: Chief Executive Officer (CEO)
Location: Mahim, Mumbai
Employment Type: Full-Time
Company website - https://nortekled.com/

Position Summary:

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, including managing schedules, coordinating meetings, handling communications, and performing various administrative tasks. This role requires a high level of professionalism, discretion, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

Administrative Support:

• Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, and other communications, ensuring the CEO is informed of important issues.
• Prepare and edit correspondence, presentations, reports, and other documents as needed.
• Organize and maintain confidential files and records.

Meeting Coordination:

• Arrange and coordinate internal and external meetings, including setting agendas, preparing materials, and taking minutes.
• Ensure all meeting logistics are handled, including venue booking, catering, and technical setup.
• Follow up on action items and deliverables from meetings.

Travel Management:

• Plan and book travel arrangements, including flights, accommodations, transportation, and itineraries.
• Prepare travel expense reports and ensure timely reimbursement.

Project Management:

• Assist in the planning and execution of special projects and initiatives as directed by the CEO.
• Conduct research and gather information to support the CEO's decision-making process.

Communication Liaison:

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Handle inquiries and requests from board members, executives, clients, and other parties.
• Draft and manage communications on behalf of the CEO.

Office Management:

• Ensure the executive office operates efficiently, maintaining office supplies and equipment.
• Handle personal tasks and errands for the CEO as required.

Qualifications:

Education and Experience:

• Bachelor's degree in business administration, Communications, or a related field.
• Minimum of 5 years of experience in an executive assistant or similar role, preferably supporting C-level executives.

Skills and Abilities:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Excellent interpersonal skills and the ability to work effectively with diverse groups.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Strong problem-solving skills and the ability to think strategically.

Job Type: Full-time

Pay: ?20,000.00 - ?40,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance

Schedule:

• Day shift

Application Question(s):

• What is your current CTC?
• Do you have experience in Assistant to CEO?

Experience:

• total work: 4 years (Preferred)
• executive assistant: 3 years (Preferred)
• Personal assistant: 3 years (Preferred)

Language:

• English (Preferred)

Location:

• Mahim, Mumbai, Maharashtra (Preferred)

Work Location: In person