Job Description

Job description

Job description

Position: Executive Assistant

Job Summary:

The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and management of daily tasks. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

Administrative Support:

Manage and organize executive schedules, including appointments, meetings, and travel arrangements.

Prepare and edit correspondence, reports, and presentations.

Maintain organized files and documentation for easy access and retrieval.

Communication:

Serve as the primary point of contact for internal and external communications.

Facilitate communication between executives and staff, clients, and stakeholders.

Screen calls and emails, responding on behalf of executives as appropriate.

Meeting Coordination:

Coordinate logistics for meetings, including scheduling, preparing agendas, and taking minutes.

Follow up on action items and ensure timely completion.

Project Management:

Assist in the planning and execution of special projects and initiatives.

Track project timelines and deliverables, providing updates to executives as needed.

Confidentiality:

Handle sensitive information with the utmost discretion and professionalism.

Ensure compliance with company policies regarding confidentiality and data protection.

Office Management:

Assist with office management tasks, including supplies procurement and vendor management.

Help maintain a professional office environment.

Qualifications:

Education:

Bachelor's degree in Business Administration, Communications, or a related field preferred.

Experience:

5+ years of experience as an executive assistant or in a similar administrative role.

Proven track record of managing multiple priorities and projects simultaneously.

Skills:

Exceptional organizational and time-management skills.

Strong written and verbal communication abilities.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to work independently and as part of a team.

Personal Attributes:

Professional demeanor and strong interpersonal skills.

Problem-solving mindset with attention to detail.

Ability to adapt to changing priorities and work in a fast-paced environmen

Job Types: Full-time, Permanent

Pay: ?35,000.00 - ?40,000.00 per month

Schedule:

• Monday to Friday
• US shift

Experience:

• Executive assistant to CEO: 2 years (Preferred)
• Healthcare industry: 2 years (Preferred)
• Administration tools: 3 years (Preferred)
• Google Suite: 2 years (Preferred)

Location:

• Ashram Road P.O, Ahmedabad, Gujarat (Required)

Shift availability:

• Night Shift (Preferred)

Work Location: In person