Job Description

Overview

The Executive Assistant to the CEO is a key position that directly supports the Chief Executive Officer by managing schedules, facilitating communication, and ensuring that operations run smoothly. As a trusted advisor, the Executive Assistant is responsible for enhancing the CEO's productivity and effectiveness, acting as a critical liaison between various stakeholders including employees, clients, and board members. This role requires a blend of administrative expertise, exceptional judgment, and strategic insight as the Executive Assistant often functions in a high-pressure environment that demands a proactive approach to problem-solving and decision-making.In this fast-paced role, the Executive Assistant must anticipate the needs of the CEO and provide timely information and support. The contributions made by the Executive Assistant are vital for enabling the CEO to focus on key strategic initiatives, making this position an integral part of the organizational leadership.

Key Responsibilities

• Manage CEO's calendar, scheduling meetings and appointments efficiently.
• Prepare and organize documents and presentations for CEO meetings.
• Act as the first point of contact for internal and external stakeholders.
• Coordinate travel arrangements and itineraries for the CEO.
• Handle confidential information with discretion and professionalism.
• Draft and edit correspondence and other communications for the CEO.
• Monitor and respond to emails on behalf of the CEO.
• Conduct research and provide reports to support decision-making.
• Assist in the planning and execution of company events and meetings.
• Maintain filing systems and office databases for operational efficiency.
• Coordinate projects and initiatives as directed by the CEO.
• Follow up on action items from meetings and ensure accountability.
• Support financial administration, including budgeting and expense reports.
• Facilitate communication between departments and teams.
• Develop and implement office protocols to streamline operations.

Required Qualifications

• Bachelor's degree in business administration or a related field.
• Minimum of 5 years of experience in an executive assistant or similar role.
• Proven experience supporting senior executives in a corporate environment.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with project management tools and software.
• Demonstrated ability to manage multiple priorities and deadlines.
• Strong organizational and analytical skills.
• Ability to work independently with minimal supervision.
• Experience in handling sensitive and confidential information.
• Strong interpersonal skills with the ability to build relationships.
• Exceptional attention to detail and accuracy in work.
• Capacity to adapt to changing environments and priorities.
• Ability and willingness to learn new technologies and tools.
• Professional demeanor and ability to work in a high-pressure environment.
• Knowledge of corporate governance and business protocols preferred.

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?50,000.00 per month

Schedule:

• Morning shift

Application Question(s):

• Your current salary?

Work Location: In person