Job Description

The Executive Assistant (EA) will act as a trusted partner to the CEO, ensuring operational efficiency and helping manage a dynamic, fast-paced environment. This is a high-impact role designed for someone who is detail-oriented, proactive, and capable of managing competing priorities while maintaining discretion. You will be involved in strategic and administrative tasks that directly support the company's mission and growth goals.

Key Responsibilities

Strategic Support

Serve as a thought partner to the CEO, providing insights, managing priorities, and ensuring alignment with company goals.

Prepare materials, presentations, and reports for meetings, including board meetings, investor updates, and client discussions.

Conduct research and summarize insights to assist in decision-making and strategic planning.

Monitor the CEO's commitments and ensure timely follow-ups on action items.

Operational Efficiency

Manage the CEO's calendar, scheduling meetings, and ensuring alignment with priorities.

Screen, prioritize, and manage email correspondence and communications.

Organize and maintain files, documents, and confidential records.

Project Management

Oversee special projects and initiatives as directed by the CEO, ensuring timelines and goals are met.

Collaborate with cross-functional teams to gather updates and keep the CEO informed of progress.

Support hiring and onboarding processes for key team roles, including ensuring cultural fit and alignment with our mission.

Team Collaboration

Act as a bridge between the CEO and internal/external stakeholders, ensuring effective communication.

Plan and coordinate team events, offsites, and executive-level workshops.

Assist in maintaining company culture and employee engagement by organizing initiatives in collaboration with HR.

Qualifications and Skills

Experience: 3-5 years of experience as an Executive Assistant, Chief of Staff, or similar role, ideally in a startup or fast-growing company.

Education: Bachelor's degree required; MBA or equivalent is a plus.

Technology Proficiency: Familiarity with tools such as Google Workspace, MS Office, Slack, project management tools (e.g., Asana, Trello, Jira), and CRM systems (e.g., Hubspot).

Communication Skills: Exceptional written and verbal communication skills.

Organization: Highly organized with the ability to prioritize tasks and manage time effectively.

Problem Solving: Strong analytical skills with the ability to think critically and propose creative solutions.

Adaptability: Comfortable in a dynamic environment with the ability to anticipate needs and pivot as required.

Confidentiality: High degree of professionalism and discretion in handling sensitive information.

Why Join Us?

A collaborative and innovation-driven culture where your contributions will have a tangible impact.

Competitive compensation package with performance-based incentives.

Professional growth opportunities in a fast-paced, entrepreneurial environment.

Compensation and Benefits

Incentives: Performance-based bonuses tied to key milestones and deliverables.

Additional Benefits: Opportunities for professional growth, learning & development programs, and a chance to work closely with the leadership team of a growth startup.

Job Type: Full-time

Pay: ?15,000.00 - ?35,000.00 per month

Benefits:

• Leave encashment
• Paid sick time
• Paid time off

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Experience:

• total work: 2 years (Preferred)

Work Location: In person