Job Description

Job Summary:

We are seeking an experienced and dedicated Executive Assistant to provide comprehensive support to our director. The candidate will be highly organised, detail-oriented, and possess excellent communication and interpersonal skills. They will play a critical role in managing the Director's schedule, coordinating meetings, handling correspondence, and assisting with various administrative tasks to ensure the efficient operation of the office. Male Candidates are preferred .

Responsibilities:

Calendar Management:

• Effectively manage the Director's schedule, including scheduling meetings, appointments, and conference calls.
• Ensure accuracy in managing schedules and providing updates.

Travel Coordination:

• Travel along with MD to the factory and other destinations.
• Preparing in advance regarding the support / documents required during the outdoor meetings.

Communication Support:

• Handle emails and phone communications on behalf of the MD.
• Attend meetings with the Director, take minutes, and follow up on action items.
• Assist with special projects and other duties as assigned by the Director.
• Draft and edit emails, memos, reports, and other documents on behalf of the Director.

Managing Meetings:

• Coordinate with the meetings and providing all the documents required.
• Ensure accuracy in scheduling and taking notes during the meetings.
• Arrange and coordinate meetings, including preparing agendas, distributing materials, and organizing catering as needed.

Administrative Tasks:

• Maintain accurate records, files and data.
• Prepare records as needed.
• Ensure timely responses to inquiries and requests.

Research and Reporting:

• Conduct research, gather data, and prepare summaries or reports for executives.
• Monitor key business metrics or competitor information as needed.

Qualifications & Requirements:

• Proven experience as an Executive Assistant or similar role, supporting C-level executives or senior management.
• Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision and as part of a team
• Ability to Travel 3-4 days a week.

Job Types: Full-time, Permanent

Pay: ?30,000.00 - ?70,000.00 per month

Schedule:

• Day shift
• Fixed shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Experience:

• total work: 4 years (Required)

Work Location: In person