Job Description

**Important Information

• This position is equivalent to a Senior Executive - Operations or Assistant Manager - Operations, with interchangeable designations.
• Candidates with relevant experience in Operations or as an EA, PA, or PS would be preferred.
• This position does not offer a Work from Home (WFH) option.
• The Executive Assistant / Secretary to Director role requires travel (twice a month on average) to other cities/regions of India for official work and business meetings.
• If necessary, on-the-job training can be provided to those with insufficient experience or skills but are otherwise a good fit for this position.

Please read the job description carefully and apply only if you can handle the key responsibilities mentioned. Job locations: Calcutta / Kolkata and/or Delhi NCR About the Company: We are a leading software product company specializing in developing Enterprise Business Application software products using cutting edge technologies, and providing managed software services under the SaaS model to market-leading Multi-National and Indian corporate houses. Our acclaimed Enterprise software products include cloud-based Service CRM, Sales CRM, Project Management, ERP, etc., and relevant Mobile Applications to complement these software. Our mission is to provide innovative solutions to help businesses operate more efficiently and effectively. The company is headquartered in Calcutta / Kolkata and is in the process of setting up branch offices in Delhi NCR and Bhubaneswar, which will be operational soon. As a software company with significant expertise in software product engineering, design, and development, we are expanding our range of products and have ambitious plans to market them globally. : We are seeking a highly motivated, talented, and organized individual to join our team as an Executive Assistant / Secretary to the Managing Director. The ideal candidate should have relevant experience in and a passion for technology. Responsibilities in Business Operations: As an Executive Assistant and /or Personal Secretary to the Managing Director:

• Provide administrative support, including scheduling appointments, organizing meetings, and managing official correspondence.
• Monitor and review operational processes to identify areas for improvement and implement changes to increase efficiency.
• Develop and maintain positive relationships with vendors and suppliers to ensure timely delivery of goods and services.
• Assist in the preparation and analysis of budgets, financial reports, and other performance metrics to support informed decision-making.
• Participate in project planning and implementation to support the growth and success of the company.
• Perform other duties as assigned by the Managing Director.
• Coordinate and prepare materials for board meetings, conferences, and other events.
• Draft and edit correspondence, reports, and other documents on behalf of the Director.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Serve as a liaison between the MD and other executives, staff members, and external stakeholders.
• Conduct research and gather information as needed to support the MD\'s decision-making process.
• Oversee the day-to-day operations of the MD\'s office and delegate tasks to other administrative staff as necessary.
• Travel with the Managing Director to other cities to attend business meetings, events, trade fairs, and other official functions.

Recruitment-Related Responsibilities (as and when needed):

• Coordinate and manage the full-cycle recruitment process for IT and business operations positions, including posting job advertisements, sourcing candidates, conducting interviews, and negotiating offers, as needed.

Requirements:

• Graduate and/or Post Graduate degree in Science, Technology, Commerce, Human Resources, Business Administration, or a related field.
• Between 2 to 6 years of experience in Operations and/or as a Personal Secretary / Assistant to CEO / Director.
• Recruitment experience, ideally within the IT and operations fields, is preferred.
• Excellent communication, interpersonal, and organizational skills.
• Fluency in English and any other relevant languages is preferred.
• Proficient in giving presentations at business meetings and promotional events.
• Ability to think innovatively and outside of the box.
• Ability to work independently and prioritize tasks effectively.
• Strong attention to detail and problem-solving skills.

Desired attributes of the Applicant: We are seeking a confident, presentable, and personable candidate with a pleasant personality to join our team as a Personal Secretary and Assistant to the Director. The successful candidate will be responsible for managing the Director\'s daily schedule and ensuring that their administrative tasks are completed efficiently. In addition to strong organizational skills, the ideal candidate should possess an entrepreneurial spirit and the capability to think and work like a business executive or manager. They should be a mature, critical thinker and reflective person, with the ability to take initiative when faced with challenging situations. Being outgoing, socially confident, and self-motivated with a modern outlook is also essential. The successful candidate should have good time management skills, be able to work in an organized way with an eye for detail, and be flexible with schedules. They should possess the ability to multitask, prioritize, and work effectively under changing priorities, deadlines, and daily time constraints. It\'s also important that they have a strong drive to achieve assigned goals within stipulated timelines. The successful candidate should be trustworthy, with the ability to manage sensitive, complex, and confidential information. They should be flexible and able to adapt to change in a growing organization. Being fit and agile enough to handle this challenging role, which would need one to be alert and proactive, is also essential. The candidate should be outgoing, personable, and able to think out of the box and explore new ideas and approaches when necessary. The position requires regular travel to other cities (usually about 2 to 3 times a month) for attending important business meetings, market research, sourcing of products, promotional events, and other official works as and when needed. Finally, the candidate should be friendly, caring, and sensitive by nature, with the willingness to establish a professional and supportive relationship with the Director. What We Offer:

• Competitive salary and benefits package, including liberal performance-linked incentives and special allowances. Salary would range between Rupees 2.5 Lakh to 7 Lakh per annum, depending on the overall profile, quantum and quality of experience, and academic background of the candidate.
• Opportunities for career growth and development.
• A dynamic and supportive work environment.
• The chance to make a meaningful impact on a profitable, innovative Software Product company, with significant growth prospects both in the Domestic and International markets.
• If you are a motivated and organized individual with a passion for technology and a track record of success in recruitment, we encourage you to apply for this exciting opportunity!

Feel free to contact us for more information. Whats Ap - 7 5 9 6 8 O O 2 9 1 Website: www.inspirasw.in Job Type: Full-time Salary: 9250,000.00 - 9600,000.00 per year Benefits:

• Cell phone reimbursement
• Commuter assistance
• Food provided
• Internet reimbursement

Schedule:

• Day shift
• Flexible shift

Supplemental pay types:

• Performance bonus

Application Question(s):

• What is/ was your last designation in your current /previous company?
• Do you have any experience of assisting a Director / CEO in operations?
• What was your last drawn take home pay per month (Not CTC)?
• How soon can you start, if selected?

(Notice period in days for joining)

• Which is your current location (city)?
• Which would be your preferred job location among Calcutta /Kolkata, Delhi NCR / Gurugram and Bhubaneswar?

Education:

• Bachelor\'s (Preferred)

Experience:

• Operations management: 1 year (Preferred)
• Personal / Executive Assistance / Secretarial: 1 year (Preferred)

Language:

• English (Preferred)

Willingness to travel:

• 25% (Preferred)