Job Description

Job Title : Executive Assistant

The Executive Assistant provides high-level administrative support to executives by handling information requests, performing clerical functions, and coordinating meetings, travel, and communications. The role requires excellent organizational skills, professionalism, and the ability to handle confidential information.

We strongly encourage applications from qualified female candidates who bring diverse perspectives and strengths to the role.

Key Responsibilities :

• Administrative Support :
• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Screen incoming calls, emails, and correspondence, responding on behalf of the executive when appropriate.
• Prepare and organize documents, reports, presentations, and other materials for meetings.
• Coordination and Planning :
• Arrange meetings, including preparing agendas, taking minutes, and following up on action items.
• Liaise with internal and external stakeholders, ensuring smooth communication and collaboration.
• Coordinate events, conferences, and business functions as required.
• Information Management :
• Organize and maintain confidential files and records.
• Research and compile data for reports, presentations, and other business requirements.
• Monitor and prioritize executive tasks and deadlines.
• Travel and Expense Management :
• Plan and book domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and process expense reports in compliance with company policies.
• General Office Support :
• Act as a liaison between the executive and team members or other departments.
• Handle special projects and assignments as directed by the executive.
• Ensure the executive office operates efficiently and professionally.

Required Skills and Qualifications :

• Education :
• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Relevant certifications (e.g., Certified Administrative Professional) are a plus.
• Experience :
• 3-5 years of experience as an Executive Assistant or in a similar role.
• Experience in managing multiple priorities and projects in a fast-paced environment.
• Skills :
• Exceptional written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools.
• Discretion and confidentiality in handling sensitive information.
• Problem-solving mindset with attention to detail.
• Attributes :
• Professional demeanor and appearance.
• High level of flexibility and adaptability.
• Strong interpersonal skills and the ability to build relationships across all levels of the organization.

Compensation :

• Salary Range : ?25,000 - ?30,000 per month (depending on qualifications and experience).

Work Environment :

• Office-based with occasional flexibility for remote work.
• May require occasional overtime or availability outside standard business hours.

Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?30,000.00 per month

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Education:

• Master's (Preferred)

Experience:

• total work: 3 years (Preferred)

Language:

• English (Required)

Work Location: In person