Job Description

Position Title: Executive AssistantPosition Type: Regular - Full-Time Position Location: New DelhiRequisition ID: 31502We know the importance that food plays in people's lives - the power it has to bring people, families and communities together. Our purpose is to bring enjoyment to peoples lives through great tasting food, in a way which reflects our values.The Executive Assistant provides administrative and analytical support to the Vice President, and will be located in Gurgaon, India.Key AccountabilitiesAs required, must manage the overall coordination of calendars, as well as, meetings and conference calls in multiple time zones using Outlook.Responsible for coordinating all details surrounding meetings including making travel arrangements, booking meeting rooms, ordering catering and other support required.Manage information flow and emails from both internal and external sources, organizing and responding accordingly.Travel arrangements - organizing and scheduling with the McCain Travel Department all flights, hotel bookings, rental cars, etc.Assist with management of SharePoint sites (i.e. creating folders, assisting team with navigation).Preparing documentation as requested using the Microsoft Suite of products including PowerPoint, Word, and Excel.Maintain organization charts using Visio.Assist with the onboarding of new employees in the department by requesting network accounts, computer equipment, and scheduling onboarding calls/meetings.Creating and submitting expense reports using SAP software.Process departmental invoices and respond to vendor queries re. payment.Train on reception and cover occasionally.Act as a back-up for other assistants during illness or vacations, as needed.Troubleshoot laptop/phone issues occasionally.May be assigned additional administrative tasks as required to support business needs.QualificationsStrong knowledge of Windows and the Microsoft Office suite of products and be willing to, and be adept at, learning new software programs.Excellent verbal and written communication skills.An ability to work in a team environment and be equally comfortable working independently.A positive attitude even in intense situations with tight deadlines.Superlative organizational skills, thinking ahead on tasks to anticipate future needs and/or potential challenges that may arise.Ability to problem solve on a daily basis exercising sound administrative judgement with a sense of urgency and in absence of supervision.An adaptable and collaborative style respecting the needs and contributions of others.This position requires diplomacy, confidentiality and the ability to prioritize.McCain Foods is an equal opportunity employer. We see value in ensuring we have a diverse, antiracist, inclusive, merit-based, and equitable workplace. As a global family-owned company we are proud to reflect the diverse communities around the world in which we live and work. We recognize that diversity drives our creativity, resilience, and success and makes our business stronger.McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to meet your needs.Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with theJob Family: Information Technology
Division: Global Technology
Department: Application Engineering
Location(s): IN - India : National Capital Territory : New DelhiCompany: McCain Foods(India) P Ltd

McCain Foods