Executive Assistant

Year    Mumbai, Maharashtra, India

Job Description


Job Overview:The Secretary & Executive Assistant will offer comprehensive support to the Head of the Cultural Centre and Experiences & Events, managing administrative tasks and organizational functions. This position demands a proactive, detail-oriented professional who thrives in a dynamic cultural setting.Key Responsibilities:Executive Support:

  • Maintain and manage the Heads schedule, appointments, and meetings.
  • Arrange travel plans, itineraries, and accommodations.
  • Prepare and refine correspondence, reports, presentations, and other documentation.
  • Serve as the primary contact for internal and external communications on the Heads behalf.
  • Handle confidential information with the utmost discretion.
Administrative Management:
  • Ensure smooth office operations through effective administrative processes.
  • Organize and maintain digital and physical filing systems.
  • Oversee expense reports, invoices, and budgeting responsibilities.
  • Monitor and ensure the completion of tasks and project milestones.
Event Coordination:
  • Support the planning and execution of cultural events and experiences.
  • Collaborate with artists, partners, and vendors on event logistics.
  • Manage guest lists, RSVPs, and related event communications.
Project Support:
  • Assist with cultural initiatives, exhibitions, and special projects.
  • Conduct research and prepare briefing materials when necessary.
Stakeholder Management:
  • Foster positive relationships with key stakeholders, partners, and team members.
  • Professionally represent the Head in all interactions.
Team Management:
  • Oversee the Heads direct reportees and team members.
  • Promote effective communication and collaboration within the team.
  • Monitor performance and provide constructive feedback for growth.
  • Organize team activities and engagement initiatives.
  • Maintain a database of all partners and ensure its accuracy.
  • Coordinate activities with top management assistants.
Qualifications and Skills:
  • Bachelors degree in business administration, Arts Management, Communications, or related field.
  • At least 5 years of experience in a similar executive assistant or secretarial role, ideally in the cultural, arts, or events sector.
  • Exceptional organizational, multitasking, and communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Independent, team-oriented, and culturally sensitive.
Key Competencies:
  • Proactive and resourceful problem-solving capabilities.
  • High attention to detail and accuracy.
  • Strong interpersonal skills with a professional demeanor.
  • Ability to manage multiple tasks and priorities effectively.

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Job Detail

  • Job Id
    JD3636194
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Mumbai, Maharashtra, India
  • Education
    Not mentioned
  • Experience
    Year