Job Description

Responsibilities

Strategy

• The primary purpose of this position is to provide personal assistance and secretarial support for Regional Head of Property (RHoP) India, South Asia and Indonesia and to form liaison with other Executive Assistants within Southern Asia Management Team.
• Ensure compliance with various policies (travel, gift & entertainment, and other administrative policies) and maintains confidentiality.

Business

• Responsible for diary management, includes arranging and booking internal and external meetings and special events.
• Responsible for meeting arrangements and logistics thereof \xe2\x80\x93 scheduling room bookings, event catering, video conferences and townhalls etc
• Managing all logistics for the meetings & VCs, including regular PSC meetings, and sending invites on behalf of Line manager.
• Support for preparation of reports, presentation, and letters etc.
• Organize and maintain filing and storage of confidential documents per bank\xe2\x80\x99s process and policy.

Processes

• Travel arrangements / policy - organising travel itineraries, public and private transport, air travel, hotel bookings, transfers, visas etc.
• Monthly expenses management including e-proc end to end, debit notes.
• Raise GOLF request and assist RHOP with GDAM, DOA.

People & Talent

• Lead through example and build the appropriate culture and values. Set appropriate tone and expectations with the team and work in collaboration with risk and control partners
• Support the SCB promise through the active support for team CSR activities.

Risk Management

• To support RHoP on risk related matters as needed

Governance

• Support RHoP on travel expense and reimbursement claims administration for manager to ensure T&E policy is adhered.
• Full responsibility for supporting RHoP managing travel and expenses within group policy guidelines, compliance requests for Manager \xe2\x80\x93 including check and review of T&E submission on behalf of RHoP

Regulatory & Business Conduct

• Display exemplary conduct and live by the

. * Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.

• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key stakeholders

• Key stakeholder interactions are Executive Assistants to all CFOs, COO\xe2\x80\x99s, CIOs and Business/Function Heads in India, Bangladesh, Sri Lanka, Nepal, Indonesia Cluster & GBS Business Partner.
• Property Management Team and Extended Management Team.

Other Responsibilities

• Embed Here for good and Group\xe2\x80\x99s brand and values in India Property Team; Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures.
• Act as primary liaison with IT service support - including responsibility for onboarding/ offboarding for team members
• Responsibility for e-procurement approvals on behalf of Manager
• Assist with end-to-end Meeting/travel arrangements for other team members as required.
• All other Ad Hoc duties when required (meeting room bookings, setting up of conference / video call, order of stationery etc)
• Research and provide complete information on Real Estate Institutional Programmes like Corenet Global membership and IIM MDP enrolling.
• Managing financial and accounting matters i.e., scrutinising, and vetting vendor bills, submitting the same along with relevant documents to the finance department and ensuring timely payments.
• Subject Matter Experts and colleague\xe2\x80\x99s liaison for overall support to carry out their work smoothly.
• Handling Events end-to-end including onboarding the vendor, negotiation as per process.

Our Ideal Candidate

• Experience \xe2\x80\x93 Executive Assistant position 10+ years of experience.
• Preferred Qualifications (experience more important than qualifications):
• Knowledge to work in a matrix multinational industry
• Knowledge to work with senior manager (Managing Director level or above)
• Strong Communication and Negotiation skills

Role Specific Technical Competencies

• Analytical and Organisational skills
• Effective Communications
• Customer Focused
• Team player
• Computer Skills e.g. MS Software

About Standard Chartered

We\'re an international bank, nimble enough to act, big enough for impact. For more than 160 years, we\'ve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you\'re looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can\'t wait to see the talents you can bring us.
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you\'ll see how we value difference and advocate inclusion. Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
• Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum
• Flexible working options based around home and office locations, with flexible working patterns
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.
• Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you\'ve applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.

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