Job Description

We are seeking a highly professional and proactive Executive Assistant to provide comprehensive and confidential support to our Managing Director.

The ideal candidate will be a highly organized and resourceful individual with excellent communication, interpersonal, and problem-solving skills. This role requires discretion, initiative, and the ability to anticipate and proactively address the MD's requirements.

KEY RESPONSIBILITIES

Executive Support:

• Manage the MD's complex and demanding schedule, including appointments, meetings, travel arrangements, and conferences.
• Proactively identify and resolve scheduling conflicts and ensure smooth workflow.
• Prepare and disseminate meeting materials, presentations, and reports.
• Coordinate domestic and international travel arrangements, including visas, accommodations, and transportation.
• Manage expenses and reimbursements.

Communication & Coordination:

• Handle all incoming and outgoing communications, including phone calls, emails, and correspondence.
• Screen and prioritize inquiries, directing them appropriately.
• Build and maintain strong relationships with internal and external stakeholders, including clients, vendors, and partners.
• Liaise with senior management, board members, and other key personnel.

Project Management & Administration:

• Assist with special projects and initiatives as assigned by the MD.
• Conduct research and prepare reports on industry trends, market analysis, and competitive intelligence.
• Maintain confidential files and records.
• Oversee office administration tasks as required.

SKILLS REQUIRED

• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills with impeccable grammar and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong interpersonal and relationship-building skills with the ability to build rapport and maintain confidentiality.
• Proactive and problem-solving mindset with the ability to anticipate needs and proactively address challenges.
• Discretion and confidentiality are paramount.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to handle changing priorities and deadlines.
• Strong work ethic and a commitment to excellence.

QUALIFICATION

Education: Bachelor's degree or equivalent experience.

Experience: Minimum of 3 years of experience as an Executive Assistant to a Senior Executive.

We are also accepting applications from Personal Assistants, Management Support, Admin Support, etc

Job Type: Full-time

Pay: ?13,000.00 - ?18,000.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Application Question(s):

• Are you currently residing in Thrissur?

Education:

• Bachelor's (Preferred)

Language:

• English (Preferred)
• Hindi (Preferred)

Work Location: In person