Job Description

We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to support our executive leadership. The successful candidate will manage daily administrative tasks, handle confidential information, and ensure smooth day-to-day operations, allowing the executive to focus on key business priorities.

Key Responsibilities:

1. Calendar and Meeting Management:

- Coordinate and manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.

- Prioritise and reschedule meetings, as necessary.

- Prepare agendas, take minutes, and follow up on action items for key meetings.

? Research and providing consolidated information on various topics

2. Communication Handling:

- Act as the point of contact for internal and external communications, filtering inquiries and ensuring prompt responses.

- Draft, review, and send out communications on behalf of the executive.

- Maintain confidentiality and professionalism when handling sensitive information.

? Work as a part of team and interacting with others. Working with different business functions as needed (Accts & Finance Dept, HR, etc...)

3. Travel Coordination:

- Plan and book travel arrangements, including flights, accommodation, transportation, and itineraries.

- Handle travel-related expenses, ensuring all receipts and records are documented accurately.

4. Documentation and Filing:

- Organize and maintain files, reports, and records, both electronically and physically.

- Prepare and edit documents, presentations, and reports as needed.

5. Task Management:

- Track and prioritize tasks for the executive, ensuring deadlines are met.

- Provide reminders and updates on project statuses and important deadlines.

6. Administrative Support:

- Manage office supplies and equipment for the executive.

- Perform general clerical duties such as photocopying, scanning, and filing.

- Liaise with other departments and staff members to ensure seamless communication.

7. Event Coordination:

- Assist in planning and organizing events, conferences, and business functions as needed.

- Handle event logistics, guest lists, and post-event follow-ups.

8. Personal Errands (if applicable):

- Handle personal tasks for the executive, such as household management, appointments, or other personal arrangements as requested.

Qualifications:

- Bachelor's degree or relevant certification (preferred but not mandatory).

- Proven experience as a Personal Secretary, Executive Assistant, or similar role.

- Excellent knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).

- Exceptional time management, organizational, and multitasking abilities.

- Strong written and verbal communication skills.

- Ability to work independently and handle confidential information with discretion.

- Proactive approach, anticipating needs and addressing them without supervision.

-Firm grasp on how to use AI tools such as Chatgpt, Copilot etc.

Preferred Skills:

- Familiarity with project management tools. (Teams, Slack, Monday)

- Multilingual skills (proficiency in English, also preferably Hindi and Kannada).

Mail your resumes to hr@turbotechindia.com

Job Type: Full-time

Pay: ?350,000.00 - ?1,000,000.00 per year

Benefits:

• Commuter assistance
• Health insurance
• Paid time off
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Education:

• Bachelor's (Required)

Experience:

• Secretarial work: 1 year (Required)
• Personal assistant experience: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Office: 1 year (Required)

Experience:

• Secretarial work: 1 year (Required)
• Personal assistant experience: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Office: 1 year (Required)

Experience:

• Secretarial work: 1 year (Required)
• Personal assistant experience: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Office: 1 year (Required)

Experience:

• Secretarial work: 1 year (Required)
• Personal assistant experience: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Microsoft Office: 1 year (Required)

Work Location: In person

Application Deadline: 17/12/2024