Job Description

Job Summary :

We are seeking an experienced and detail-oriented Executive Assistant to support our Managing Director. The ideal candidate will possess exceptional follow-up skills, organizational capabilities, and the ability to manage administrative, personal, and professional tasks with efficiency. This role requires someone who is proactive, honest, and committed to ensuring seamless coordination in all aspects of the MD's work and personal life.

Key Responsibilities :

• Administrative Support :
• Maintain and manage the MD's calendar, appointments, and travel plans.
• Organize and coordinate meetings, preparing agendas, and taking minutes.
• Draft and proofread correspondence, reports, and other documents.
• Follow-Up and Coordination :
• Proactively follow up on tasks, projects, and deadlines.
• Ensure timely responses and completion of deliverables from internal and external stakeholders.
• Coordinate with various departments and teams to facilitate smooth workflow.
• Office Management :
• Handle day-to-day office coordination and administrative tasks.
• Maintain records, files, and documentation systematically.
• Personal Assistance :
• Assist the MD with personal tasks and errands as required.
• Manage personal appointments, schedules, and other private matters discreetly.
• Technical Support :
• Use MS Office (Excel, Word) proficiently for data management and reporting.
• Manage office tools and ensure seamless operation of administrative tools.

Key Requirements : Work Experience :

• 3-5 years of experience as an Executive Assistant, Secretary, or Office Coordinator, preferably supporting senior leadership.
• A track record of working in roles requiring excellent follow-up and coordination skills.

Educational Qualification :

• Graduate from a recognized secretarial college or similar background.

Skills and Traits :

• Mandatory :
• Excellent follow-up skills - the ability to track tasks and ensure completion on time.
• Working knowledge of MS Office, especially Excel and Word.
• Good command of English (verbal and written).
• Preferred :
• Knowledge of shorthand.
• Organized, proactive, and dependable.
• Honest, with a professional demeanor.

Other Requirements :

• Married, preferably with children.
• Residing within a 45-minute commute from the office.
• Stable job history with minimal frequent changes in employment

Job Types: Full-time, Permanent

Pay: ?11,659.67 - ?20,000.00 per month

Schedule:

• Day shift

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Required)

Work Location: In person