Job Description

Reports to: Pro-Vice Chancellor (Development, Alumni Relations and Career Development Office)


Location: New Delhi


Experience : Minimum 12 years of experience


Nature of work: Full-time





About Ashoka University:



Ashoka University is India's premier interdisciplinary teaching and research university, an institution that has become a


beacon of academic excellence in the less than 10 years since its inception. At Ashoka, we encourage you to embrace


change, learn and grow continuously, and strive for excellence in what you do.




As part of our thriving and committed workforce, you will:





Be Mission-Driven : Champion interdisciplinary learning, innovative pedagogy, and academic rigor to transform Indian


higher education.


Think Strategically: Collaborate with other innovative colleagues to shape the future of higher education through


strategic planning and a forward-thinking approach.


Act Authentically: Embrace authenticity and integrity, fostering an inclusive and supportive environment where


every voice is valued.


Take Accountability: Own your work and drive positive change, as an individual seeking to make a meaningful


contribution.


Build Collaboration: Experience the power of teamwork and diverse perspectives, working collectively towards our


shared goals.


Deliver Excellence: Strive for high quality in all aspects, upholding the highest standards of academic excellence,


student support, and professional development opportunities.





At Ashoka University, we are on a mission to redefine higher education and create a remarkable space where innovation


and collaboration thrives. As a pioneering force in interdisciplinary learning , we continually grow and adapt

to stay at the forefront of educational excellence with emphasis on inclusivity and equal opportunity. Our philosophy


revolves around care, well-being, and connection , which are deeply embedded in everything we do.





When you join our community, you become part of an extraordinary journey in which you can enhance your potential


and make a meaningful impact.





About the Role: This role will require someone with experience of managing the office for a Leadership Team. The


ideal candidate will provide top-level assistance to our Leadership team. They should be very well-organized, and


comfortable scheduling meetings and responding to emails on the leader's behalf. Lastly, this individual should be able


to draft documents and help the leader with any necessary meeting preparations.





Role and Responsibilities:



The role involves administrative support, but is not limited to the responsibilities mentioned below:

?



Provide direct administrative support to the Pro-Vice Chancellor, and indirect support to the Board of


Directors, as and when required
?

Responsible for handling and managing confidential information
?

Manage and maintain schedules, appointments, and travel arrangements with comprehensive calendar


management
?

Support Pro VC in preparing board of management presentations
?

Act as a liaison between departments to facilitate communication at all levels
?

Prepare and edit correspondence, communications, presentations, and other documents
?

Design and maintain databases and dashboards
?

Analyze important data and create reports
?

Conduct research, collect and analyze data to prepare reports and documents
?

Arrange and coordinate meetings, record minutes of the meeting, and follow up on the next steps with an


action tracker
?

Maintain inventory of office supplies and equipment







Eligibility:

?



Bachelor's Degree from a top-tier institution
?

Minimum 12 years of admin/secretarial work experience with premier organizations





Skill Sets Required:

?



Knowledge of the latest online portals for a virtual setup as and when required, such as Zoom, Google


Meet, MS Teams, etc.
?

Strong written and verbal communication skills
?

Proficiency in spoken and written English
?

Comfortable with software for presentations and proficient in Microsoft Office suite
?

Experience in managing multiple priorities, administrative coordination, and logistics
?

Well-organized, detail-oriented, ability to multi-task with great follow-up skills
?

Smart, presentable personality who can work well with senior leaders and stakeholders


Application Submission Process:



Submit your application to Ashoka University's Pro-Vice Chancellor's Office to ensure your candidacy receives the


attention it deserves, kindly follow the application submission process outlined below:





Prepare an Updated CV: Showcase your professional accomplishments, skills, and experiences in an updated


curriculum vitae.




Submit Your Application: https://forms.gle/4myRR41AmNWFH4sV8




Include Essential Details: Along with your CV, kindly provide the following information:



• Last compensation received: We value your expertise and acknowledge the importance of fair compensation.
• Expected salary: Share your aspirations for growth and remuneration.
• Notice period: Inform us of the time required to transition from your current role

Only shortlisted candidates will be contacted as part of our rigorous selection process.





Adherence to Deadlines: To ensure fairness and efficiency, please submit your application by 11th July 2024

(Thursday) . Applications received after the deadline will not be considered.