Job Description

Job descriptionSome careers have more impact than others.If you\xe2\x80\x99re looking for a career where you can make a real impression, join HSBC and discover how valued you\xe2\x80\x99ll be.HSBC is one of the largest banking and financial services organizations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realize their ambitions.We are currently seeking an experienced professional to join our team in the role Executive AssistantPrincipal Responsibilities

• Standard, advanced and sometimes confidential secretarial and general office duties.
• Monitoring manager\xe2\x80\x99s mailbox/calendar stakeholders\xe2\x80\x99 absence and deal with issues that can be easily and quickly resolved.
• Screen and handle the daily calls and inquiries of the stakeholder/team leads (where appropriate), responding independently to routine issues and questions.
• Ability to provide support and leverage wider admin support team and group systems (i.e. HR Direct, Fusion).
• Appointment calendar, meetings and travel arrangements as well as event planning when needed. Ensure corporate guidelines, policies and procedures are adhered to regarding travel bookings.
• Provide guidance/support to wider teams as capacity permits.
• Delegation: Ensure all approvals are processed on time: including Fusion, GSR requests, HR hiring
• approvals and travel authorizations.
• Prepare and submit expense claims.
• Monitor and chase pending approvals and documents.
• May have the opportunity to prepare PowerPoint presentations, and maintain excel templates (i.e. opportunity to develop skills if desired).
• Handle confidential matters and material in a discrete manner

RequirementsQualifications - External

• Create an environment within the team which fosters knowledge sharing and open forums
• Effective communication with the team members on organisation change and goals required for the respective roles and responsibilities
• Ensure the team is adequately cross-trained and cover is in place for all key functions/businesses/regions.
• At least 3-5 years\xe2\x80\x99 full-time experience in supporting a Senior Executive
• Must possess the ability to work with senior managers across the Group
• Excellent PC skills with a high proficiency in Outlook, Word and Excel
• High degree of integrity and maturity, and ability to keep confidential information safe
• Excellent attention to detail and strong & crucial ability to multi-task
• High level of competency in communication, both written and oral, and interpersonal skills
• Ability to work effectively in a team as well as with minimal supervision
• Work well under pressure and have ability to prioritise and multitask
• Confident decision maker and problem solver.
• Excellent planning & organisational skills.
• Fluent in English

You\xe2\x80\x99ll achieve more at HSBCHSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.\xe2\x80\x9dPersonal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.***Issued by HSBC Electronic Data Processing (India) Private LTD***

HSBC