Job Description

: Executive Assistant

Position Title: Executive Assistant
Location: Ahmedabad
Job Type: Full Time
Salary: 25k - 40k

Position Overview:

The Personal Assistant (PA) provides high-level administrative support to an executive or individual, ensuring smooth daily operations and allowing them to focus on core tasks. This role requires excellent organizational skills, discretion, and the ability to manage multiple priorities effectively. The ideal candidate will be proactive, resourceful, and adaptable, with a strong attention to detail and the ability to anticipate needs.

Key Responsibilities:

• Calendar & Scheduling Management:
• Schedule and manage appointments, meetings, and travel arrangements, ensuring there are no conflicts and that time is optimized.
• Coordinate and confirm meeting agendas, locations, and necessary materials.
• Communication Management:
• Handle incoming and outgoing correspondence (emails, phone calls, etc.), prioritizing and responding on behalf of the individual when necessary.
• Act as a liaison between the executive and other staff, clients, or external partners.
• Travel Coordination:
• Arrange travel, including flights, accommodations, and ground transportation, while ensuring cost-efficiency and time management.
• Prepare detailed itineraries, including key contacts, locations, and schedules.
• Document Preparation & Management:
• Prepare, proofread, and edit documents, presentations, reports, and other materials as needed.
• Organize and maintain electronic and paper filing systems, ensuring information is easily accessible.
• Event Planning & Coordination:
• Plan and organize events, conferences, or meetings, including logistics, catering, and any other requirements.
• Handle invitations, RSVPs, and other event-related details.
• Personal Support:
• Provide assistance with personal tasks such as managing household staff, appointments, and errands.
• Assist with special projects, ensuring deadlines and quality standards are met.
• Task & Project Management:
• Track and follow up on ongoing projects or tasks, ensuring that deadlines are met.
• Provide support in managing projects by helping with planning, organizing, and executing key steps.
• Confidentiality & Discretion:
• Handle sensitive and confidential information with the highest level of discretion.
• Ensure all matters are managed discreetly, maintaining a high level of trust and professionalism.

Qualifications:

• Education:
• High school diploma required; college degree or equivalent experience preferred.
• Experience:
• Proven experience as a personal assistant, executive assistant, or in a similar role is highly preferred.
• Experience with travel arrangements, scheduling, and office management.
• Skills & Abilities:
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other relevant software.
• Ability to prioritize tasks and manage time effectively.
• Ability to adapt to changing priorities and tasks quickly.
• Discretion and the ability to handle confidential information.
• Strong interpersonal skills and the ability to work effectively with others.
• Additional Qualities:
• A proactive, self-starter attitude with a willingness to take initiative.
• Problem-solving skills and the ability to stay calm under pressure.
• Flexibility to handle both professional and personal tasks as needed.

Physical Requirements:

• Ability to sit at a desk and use a computer for long periods.
• Occasional lifting of light office supplies (up to 10 lbs).
• Ability to travel for business and personal-related tasks as needed.

Work Environment:

• Office setting or remote work (depending on the nature of the job).
• Regular working hours, with occasional flexibility required for evening or weekend tasks.

Job Type: Full-time

Pay: ?25,000.00 - ?40,000.00 per month

Schedule:

• Fixed shift
• Monday to Friday
• Night shift
• US shift

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person