Job Description

Position Title: Executive Assistant to VP
Location: Ahmedabad

Experience: 3 Years

CTC: 4 - 7 LPA

Job Summary:

The Executive Assistant to the Vice President (VP) will provide high-level administrative support, ensuring the VP's schedule is efficiently managed, meetings are well-coordinated, and client communications are handled professionally. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Scheduling and Calendar Management:
• Maintain and manage the VP's calendar, scheduling appointments, meetings, and conferences.
• Coordinate travel arrangements and detailed itineraries.
• Ensure the VP is informed of upcoming commitments and responsibilities.
• Resolve scheduling conflicts proactively.
• Meeting Coordination:
• Prepare and distribute agendas, presentations, and other materials for meetings.
• Attend meetings, take detailed minutes, and distribute them promptly.
• Follow up on action items to ensure deadlines are met.
• Organize logistics for meetings, including venue booking, catering, and technical setup.
• Client Communication:
• Act as the primary point of contact between the VP and clients.
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Maintain a professional and courteous demeanor in all client interactions.
• Assist in preparing client reports, proposals, and presentations.
• Administrative Support:
• Manage office supplies and equipment.
• Handle confidential information with discretion and integrity.
• Prepare and edit correspondence, reports, and presentations.
• Conduct research and compile data as needed.
• Project Management:
• Assist in planning and executing special projects.
• Track project progress and report on milestones.
• Coordinate with internal and external stakeholders to ensure project success.
• Travel Arrangements:
• Arrange travel plans, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries.
• Process travel expense reports and reimbursements.

Job Type: Full-time

Pay: ?30,000.00 - ?50,000.00 per month

Schedule:

• Night shift

Experience:

• Executive Assistant: 4 years (Required)
• Client Communication: 1 year (Required)

Work Location: In person