Job Description

About our clientA leading Australian MNCJOB TITLE: Executive AssistantLocation: Chennai IndiaROLE-SPECIFIC RESPONSIBILITIES

• Market and promote the business interests of Western Australia (WA), its representative department and its clients in India;

• Provide high level administrative, research and project support to the Commissioner and office staff;

• Establish processes and procedures for post in liaison with head office.

• Manages and maintains diaries and prepares and coordinates meeting documentation;

• Prepares documents including letters, reports, presentations and briefing material;

• Prepares payment of invoices and credit card reconciliations for authorization by the Deputy Director General;

• Ensures correspondence and other documentation is filled in accordance with the departmental information management systems and policies;

• Assist and facilitate visits to India and Gulf by business visitors and delegates from Western Australia as required;

• Organizes travel arrangement, including travel proposals, accommodation bookings, itineraries and reconciliation of travel expenses, ensuring adherence to government and departmental travel policies and guidelines;

• Coordinates and ensure tasks assigned to the Commissioner and group are actioned within specified timeframes;

• Performs other duties as directed.

• Demonstrated experience providing high level support at executive level.

• Demonstrate ability to deal with sensitive and confidential matter with tact and discretion.

• Strong verbal and written local and English language skills.

• Strong interpersonal and communication skills and the ability to support building a high performing team.

• Demonstrates conceptual, research, analytical and innovative problem-solving skills.

• Sets and meets own/or group priorities within agreed timeframes and with limited direction.

• Builds and maintains professional relationships with internal and external clients.

• Shows commitment to achievement of work goals.

• Produces written documents and communicates clearly with a diverse range of people

Saaki Argus & Averil Consulting