Job Title Executive AssistantJob Title : Executive AssistantLeadership supportSupporting Head of PIC, HR and Finance in their day-to-day operations/functions, such as, structuring and scheduling high profile meetings with various levels of stakeholders and providing necessary support in networking (internal and external).Managing their travel, expense report submissions and all required administrative tasks. (Arranging air/hotel/ground transportation while creating detailed travel itineraries)Management of calendar and scheduling requirements across multiple geographical time zones.Manage effective communication with Internal & External stakeholders/partnersPlan, coordinate and ensure the schedules are followed and respected. Act in a way as a xe2x80x9cgatekeeperxe2x80x9d and xe2x80x9cgatewayxe2x80x9d, creating win-win situation for direct access to the leaderxe2x80x99s availability.Coordinate PIC LT level meetingsPreparing agenda and ensuring meetings are coordinated efficientlyProactive planning and execution of the tasks assigned, follow-up of the task of PIC LT Meetings, Strategy, Quarterly meeting and ensuring continuous improvement.PIC wide eventsCo-ordinate and support Town Meetings, Team Lunch & Dinner, OBL etc.Coordinate preparation and calibration meetings for Town Halls, R&R etcVisitor ManagementEnsuring flawless planning and management of visitors to PIC.Publishing of the visitorsxe2x80x99 travel schedule and actively managing their meetings with PIC Head, HR & FinancePlan and schedule PIC overview/strategy meetings with visitors and LTCoordinating with EA team for agenda, logistics & BU gemba walksExecutive Admin Lead & Functional LeaderAct as the functional leader for all PIC Executive assistants and help in creating a collaborative team culture to take the EA team to the next level of operational excellenceDriving close collaboration with Business & Global EAs by building relationships throughout the teams and across the company.BCP xe2x80x93 be an active contributor in coordinating and supporting the BCP core team.Continuous improvement of policies and processes for better output, increased productivity and qualityPreferred QualificationsBachelorxe2x80x99s degreeSkill RequiredExcellent communication skills (written and oral)Ability to build strong relationships, and manage multiple projects effectivelyMust be able to work cooperatively with other employees and managers to get things doneStrong organizational skills, time management skills, and ability to work under pressureBe an active team playerPositive and proactive working attitude, and high ethical, integrity standards, and discretion in handling confidential informationAbility to learn and apply new skillsAbility to work under limited supervision; methodical and thorough with a focus to detail and completion of tasks.How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.
Onsite roles require full-time presence in the companyxe2x80x99s facilities.
Field roles are most effectively done outside of the companyxe2x80x99s main facilities, generally at the customersxe2x80x99 or suppliersxe2x80x99 locations.About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
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