Job Description

of Executive Assistant Cum PADesignationExecutive Assistant Cum PALevelMiddle Level of ManagementVerticalAdminAdministrative & Functional ReportingManaging DirectorExecutive Assistant cum PA will have to provide assistance to MD and to manage his appointments, schedules and correspondence, take notes in English & Gujarati, manage the travel bookings, co-ordinate & arrange meetings with senior executives, clients and team members, maintaining & updating data, general filing and perform other admin duties. The person should possess a strong ability to multi-task and to prioritize tasks effectively.Primary Responsibilities1. To provide administrative support to MD to manage his appointments, schedules and to keep his calendar up to date2. To take notes in English and Gujarati, to prepare them and circulate as per his instructions3. To act as a point of contact and to organize meetings with senior executives, clients and other team members4. To manage MD\xe2\x80\x99s correspondence and respond to invitations, circulars and post5. To make independent correspondence in English & Gujarati6. To prepare and edit presentations in Powerpoint and Canva7. Maintaining files and records8. Making National and International travel booking and arrangementsSecondary Responsibilities1. Perform general office & administrative duties such as ordering supplies, keeping the house in order etc.2. Preparing the MIS reports3. Manage confidential information and maintain strict confidentiality at all times4. Attending guests and visitors5. To arrange to send / circulate gifts / calendars or any other required assistance6. Data ManagementEducation QualificationGraduate / Master in any fieldExperienceminimum 5 Years in Relevant FieldSkills RequiredFunctional:\xc2\xb7 Excellent typing, shorthand, and stenography skills\xc2\xb7 Ability to adapt to changing priorities and work under pressure\xc2\xb7 Knowhow of ticket & hotel booking softwares will be an advantageIT Skills:\xc2\xb7 Proficiency in MS Office applications, particularly MS Word, Excel, and PowerPointBehavioral:\xc2\xb7Interpersonal Skills\xc2\xb7Quick Decision Making and time management skills\xc2\xb7Strong communication\xc2\xb7Excellent organizational skills and attention to detail\xc2\xb7Ability to handle confidential information with discretionLanguagesEnglish, Hindi & GujaratiCompensation4.5 - 5.0 lakhs per annumLocationAhmedabad

Navin Group