Job Description

Job brief : We are looking for an Executive Assistant to perform a variety of administrative tasks and support our companys senior-level managers. Executive Assistants responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication memos, emails, presentations, reports
• Take minutes during meetings
• Organize and maintain the office filing system

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent knowledge of Excel, Google Sheets & google automation.
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification is a plus

Expertia AI Technologies