Job Description

Department / Division



HR & ADMINISTRATION





External Interface
(Enlist external agencies/authorities that you are required to deal with while discharging your duty)

• Vendors
• Service Providers
• Contract Staff/Outsourced Agencies
• Local Statutory Authorities
• Insurance Providers

Minimum Qualification
(i.e education, training etc.)

Any Graduate






Minimum Experience



1-3 years





Special Skills/Attributes
(required for performing the job effectively)

• Liaison Skills (Local Bodies, various Govt. Depts.)
• Good understanding of statutory compliances
• Knowledge of Admin systems & processes
• Good understanding of the market for various admin procurements
• Good communication(verbal & written) & negotiation skills

Overall Purpose/Objective
Of the job


Oversee the functioning of general administration by providing high quality business services in a cost effective manner, drive efficient facility management, security services, asset insurance & travel management.





Key Responsibilities
(List major responsibilities, that you have, to achieve the key objectives)


ADMINISTRATION:

• Develop and manage annual budgets for Admin Dept.
• Ensure periodic review of the expenses versus the budget & provide solutions for optimizing the expenses.
• Oversee facility management operations of the office including electricity, civil repairs, etc.
• Ensure contract documents/agreements of all agencies are available at all times and are renewed in a timely manner.
• Monitor & ensure adequate availability of resources from the agency.
• Implement, monitor the tendering process for all admin. Purchases including office stationery, Capex purchases, finalization of agencies, etc.
• Ensure all telecommunication devices are in working condition at all times
• Develop list of empanelled vendors for procurement of various items & services and regularly review & update the same.
• Ensure strict adherence to the security processes by the Security Agency.
• Conduct periodic safety & quality audit from time to time
• Ensure verification of all invoices received from the vendors before submitting for final payment.
• Liaise with all statutory bodies and ensure strict adherence to all statutory compliances.

TRAVEL:

• Oversee both Domestic & International Travel & Hotel bookings for all employees
• Ensure strict adherence of the Travel Policy & control / optimize expenses on travel wherever required.

INSURANCE:

• Provide inputs for designing and ensure adherence to corporate insurance guidelines for adequate & cost effective insurance against risks f
• Ensure comprehensive & timely insurance cover for equipments, fixed assets, property insurance, etc for respective sites
• Ensure renewal of all insurance policies in a timely manner
• Ensure timely payments of premium and capitalization.

Qualifications






Minimum Qualification
(i.e education, training etc.)

Any Graduate





Primary Location: IN-GJ-AHMEDABAD
Work Locations: Ahmedabad BSAFAL HOUSE NR. TEJ MOTORS, B/H. MIRCH MASALA RESTAURANTOFF S.G. H IGHWAY AHMEDABAD 380059
Job: HR & Admin
Organization: Mall Business
Schedule: Regular
Shift: Standard
Job Type: Full-time
Day Job
Job Posting: Oct 16, 2023, 8:19:08 AM