Job Description

Job Position:

Designation : Executive

Qualifications : Any Graduate

Department : Administration

Experience : 3 to 5 Years

Responsibilities:

Compilation and preparation of Log sheet.

Schedule and organize activities such as meetings, travel, special events and accommodation arrangements.

Prepare general correspondence and reports.

Manage the day-to-day operations for the office, helps with standard work instructions, ensures all invoices are approved, with proper GL codes, and forwarded to accounting for payment.

Provide administrative assistance to the assigned facility. This may include typing, data entry, faxing, shipping log data, running reports, updating spreadsheets, making copies, assigning job numbers, reviewing documents for errors, printing, assisting with travel arrangements, etc.

Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries

Arranges & offers beverage to guests where necessary

Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology

Ensuring that basic facilities are well-maintained and conducting proactive maintenance

Monitor office supplies and place orders when necessary

Ensuring that facilities meet compliance standards and government regulations

Planning for the future by forecasting the facility's upcoming needs and requirements

Maintains employee and department directories as a guide for directing visitors

Schedules meetings and travel for executives, as well as appointments for customers

Documents and communicates actions, irregularities, and continuing needs to maintain continuity among work teams

Handles outgoing mails; sorts and distributes incoming mails

Maintains and stocks basic office supplies

Helping with office relocations

Dealing with emergencies as they arise

Drafting maintenance reports

Responsible for basic data entry as assigned

Ensures compliance with company rules and regulations in office area.

Organizing events & making necessary arrangements

Requirements and Skills:

Must be able to interact and communicate with individuals at all levels of the organization.

Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint).

Ability to work as a part of a team.

Ability to manage time efficiently.

Good communication and interpersonal skills.

Knowing Hindi language is an added advantage

Strong ethics and reliability.

Flexibility and adaptability to changes in the workplace.

Job Types: Full-time, Permanent

Pay: ?300,000.00 - ?600,000.00 per year

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Ambattur, Chennai-600 058.: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• total work: 3 years (Required)

Shift availability:

• Day Shift (Preferred)

Work Location: In person