Job Description

Company DescriptionAs a leading global investment management firm, AB fosters diverse perspectives and embraces innovation to help our clients navigate the uncertainty of capital markets. Through high-quality research and diversified investment services, we serve institutions, individuals, and private wealth clients in major markets worldwide. Our ambition is simple: to be our clients\xe2\x80\x99 most valued asset-management partner.With over 4,400 employees across 51 locations in 25 countries, our people are our advantage. We foster a culture of intellectual curiosity and collaboration to create an environment where everyone can thrive and do their best work. Whether you\'re producing thought-provoking research, identifying compelling investment opportunities, infusing new technologies into our business, or providing thoughtful advice to clients, we\xe2\x80\x99re looking for unique voices to help lead us forward. If you\xe2\x80\x99re ready to challenge your limits and build your future, join us.Describe the role:The Executive Admin \xe2\x80\x93 Office Manager is a key role for our firm providing administrative assistance to the AB India leadership and office management while supplementing the Admin Services group of the Global Technology & Operations team headquartered in Nashville.The key job responsibilities include, but are not limited to:

• Handles details of a highly confidential and critical nature which require in-depth knowledge of company operations, policies, and procedures.
• Navigates firm effectively and efficiently by interfacing with various departments on behalf of executives to collect information, respond to requests and coordinate meetings.
• Maintains office services by organizing office operations and procedures, designing and maintaining filing systems, and collaborating with firmwide resources such as Administrative Services, Facilities, Human Capital, and Finance to further colleague success.
• Screens calls and visitors.
• Maintains daily calendar and schedule for designated corporate staff members via Outlook.
• Provides support on financial reporting using Microsoft Excel to make updates, changes, maintain and prepare a variety of reports.
• Monitors supplies, special orders, etc. for the office and coordinates with Administrative Services for requests
• Prepares and distributes correspondence.
• Revises and reviews documents including, but not limited to, contracts, corporate filings, PowerPoint presentations, etc.
• Coordinates activities relating to meetings and conferences including hotel and travel arrangements, preparation and/or coordination of agendas and support materials, meal planning and related tasks.
• Arranges large group meetings with responsibility for coordinating availability with all parties; reserving meeting rooms and securing call-in numbers; arranging special meeting facilities; sending meeting confirmation emails; preparing and distributing meeting materials.
• Contributes to team effort by accomplishing related results as needed.

What makes this role unique or interesting (if applicable)?This role gives exposure to the end-to-end operations across GTO, the larger AB India office, over time opening up opportunities to additional roles outside of the stated function, including the opportunity to work for a global support team.What is the professional development value of this role, i.e. what learning and professional growth does the role offer the candidate?This role provides insight into a variety of areas within and outside of Technology & Operations and the businesses across the larger AB India office. While the path may not be linear, provided there is a desire and role providing a good fit, there are opportunities to increase responsibilities within this role, or move laterally within the firm.Job Qualifications (The ideal candidate should have the following):The ideal candidate will be detail oriented, an experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, exude composure, energy and good sense of humor. The position will involve facilitating key team activities, presentations and projects, heavy calendar management and meeting coordination; interacting with senior people inside and outside the firm will be required as the candidate will have access to highly confidential information. The successful candidate thinks and plans-ahead, smartly prioritizes, collaborates with others, and gracefully adapts to changing situations with diplomacy, style and grace. The position requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and juggle multiple projects. They will possess the skills to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations which require a quick turnaround, be able to take effective action without having to know the complete picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. They must have a demonstrated ability to manage complex calendars, coordinate domestic and international travel, process expense reports, assist in assembling presentations and departmental events and act as a general liaison between team members, other departments, fellow Assistants and facilities.Qualifications, Experience, Education:

• Minimum of 5 years of experience in an administrative support role preferred.
• Strong understanding of all office technology and advanced knowledge of Microsoft Office products, particularly Outlook, OneNote, Excel, PowerPoint, and Word
• Bachelor\xe2\x80\x99s Degree required; experience in or supporting Financial or Technology Executives is a plus

Skills:

• Advanced proficiency in MS Excel to include pivot tables, vLookups and general formula calculations is highly preferred.
• Skill in organizing and prioritizing workloads to meet deadlines.
• Skill in telephone etiquette.
• Effective oral and written communication skills.
• Ability to interpret, adapt and apply guidelines and procedures.
• Ability to use good judgment regarding administrative issues.
• Ability to maintain poise, presence, and professionalism \xe2\x80\x93 an executive presence \xe2\x80\x93 and exhibit solid judgement.
• Communicate effectively and professionally with executives, act as liaison with clients and their Assistants.

Special Knowledge (if applicable):Location: Pune, IndiaPune, India

AllianceBernstein