Job Description

Intrested can share Cv on [HIDDEN TEXT] or whatsapp on 7428949118 ( Sunita ) Key Responsibilities: Job Title: Assistant Event Operations : Position Summary: The Assistant Event Operations plays a vital role in supporting the smooth execution of events within an event management organization. This position involves a combination of administrative tasks, logistical coordination, and on-site event support. The Assistant Event Operations works closely with Event Managers and other team members to ensure that events are well-organized, efficient, and successful. Key Responsibilities: Event Planning Support: Assist in the development and execution of event plans, timelines, and budgets. Collaborate with Event Managers to identify event requirements, objectives, and logistics. Logistics Coordination: Coordinate logistical aspects of events, including venue selection, catering, transportation, audio-visual equipment, and accommodations. Manage vendor relationships and negotiate contracts for event services. Documentation and Record-Keeping: Maintain accurate event records, including contracts, invoices, and permits. Prepare event-related documents such as event orders, schedules, and production sheets. Communication and Team Collaboration: Liaise with clients, vendors, and internal teams to ensure clear and effective communication. Collaborate with marketing and design teams to create event materials, signage, and promotional items. On-Site Support: Attend events to provide on-site support, ensuring all logistical elements run smoothly. Solve any unexpected issues or emergencies that may arise during events. Budget Management: Assist in tracking event expenses and ensuring that events stay within budget parameters. Prepare cost estimates and financial reports as needed. Attendee and Guest Services: Coordinate registration processes and provide support to attendees. Ensure the comfort and satisfaction of event guests, addressing their needs and concerns. Post-Event Evaluation: Assist in the evaluation of events to gather feedback and assess the success of each event. Participate in post-event debrief meetings to identify areas for improvement. Compliance and Permits: Ensure that all necessary permits, licenses, and legal requirements are met for each event. Stay up-to-date on relevant regulations and compliance issues.

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