Job Description

Event Manager at Vjal Institute About Vjal Institute: The Vjal Institute is not just an institution; it\'s a movement. The Vjal Institute is a leading social impact organization committed to aiding communities, businesses, organizations, and governments in their journey towards embracing Artificial Intelligence (AI). Through our comprehensive programs, we aim to cultivate an ecosystem of AI evangelists and provide the necessary tools and resources. We see a future where AI is not just an elite tool but is accessible and beneficial to all, and we\'re tirelessly working towards creating that world. One of our primary missions is to foster an environment where AI enthusiasts, experts, and learners converge. By cultivating an ecosystem of AI evangelists, we aim to create a global network of individuals who can champion the cause of AI, ensuring its ethical and beneficial implementation across various sectors and regions. This network serves as a vital connection between knowledge seekers and providers, bridging gaps and promoting a comprehensive understanding of AI. Whether it\'s through AI training, content provision, or curated consulting, we\'re at the forefront of ensuring a smooth transition into the AI-driven future. Key Responsibilities 1. Research, secure, and manage venues across multiple geographic locations, ensuring they meet the event\'s requirements and standards. 2. Develop and maintain a comprehensive events calendar, adhering to strict timelines and schedules. 3. Proactively negotiate and finalize contracts with vendors, service providers, and venues. 4. Assist the marketing team in event promotion strategies, leveraging various channels for maximum visibility. 5. Oversee event logistics including, but not limited to, material preparation, shipping, and onsite coordination. 6. Manage budget allocation and financial controls for each event, monitoring ROI and other performance metrics. 7. Obtain required permits and approvals from government bodies or other authorities, ensuring full compliance with laws and regulations. 8. Create and maintain relationships with industry stakeholders through effective networking. 9. Design and execute events-specific objectives, as detailed in the event brief. 10. Conduct post-event evaluations, collecting data and feedback to analyze the success and areas for improvement. Qualifications Bachelor\'s/Master\'s degree in Event Management, Business, Marketing, or a closely related field. Minimum of 5 years of experience in the field of event management. Experience in managing events across multiple geographic locations. Expertise in using event management software and tools. Ideal Candidate Profile and Experience Superior organizational and multitasking skills. Exceptional negotiation skills with experience in contract management. Outstanding communication and interpersonal abilities. Robust experience with digital marketing channels for event promotion. Highly proficient in project management methodologies and software. Demonstrated ability to work efficiently under pressure. Attention to detail coupled with high levels of creativity. Advanced proficiency in budgeting and financial management. Familiarity with international laws and regulations concerning events is a plus. Compensation & Benefits Competitive salary aligned with industry standards. Opportunities for continuous professional growth and development. Collaborative, progressive work environment.

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