Job Description

Years of Experience : 2-3 Years
Objectives of this Role:
• Manage all aspects of event planning meeting strict deadlines and budget demands
• Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events
• Stay current, and often ahead of the curve, on event planning, design, and production trends, proactively identifying and solving operational challenges
• Establish standard procedures and train staff to execute them
• Comply with legal, insurance, health and safety regulations at all times
Daily and Monthly Responsibilities:
• Coordinate with community team and others to establish needs for events, and serve as liaison to senior level executives, government officials, and industry leaders throughout the planning process
• Research resources, make site visits, and lead pre-event meetings when necessary to help staff make decisions about event design
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials
• Oversee client experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases
• Maintain and build a comprehensive database of industry contacts, vendors, and venues
• Troubleshoot and handle any issues that arise on the event day
Skills and Qualifications:
• Proven success as an event planner or coordinator
• Strong interpersonal and communication skills
• Experience in maintaining and building enriching business relationships
• Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
• Ability to handle pressure and make split-second decisions.
Preferred Qualifications:
• Bachelor's degree in event management or a related discipline
• Experience in marketing and/or public relations
• Proficient with the Event Management System registration tool used to manage registration and event logistics
• Flexibility to travel both domestic and internationally, as needed