Job Description

We are looking for a motivated and organized Event Helper with computer knowledge to support our event planning and execution team. The ideal candidate will assist in various event-related tasks while utilizing their computer skills to manage logistics, coordinate schedules, and ensure smooth operations during events.

Key Responsibilities:

Attend regularly scheduled event office meets.

Ensure a safe and healthy working environment and compliance with all policies and procedures.

Understand set layouts and basic flow of events before reaching the event venue for set up.

Assist in preparing, storing, and transporting equipment to event venues.

Load inventory according to guidelines set by management.

Contribute to the team with ideas and suggestions that helps in achieving the desired goal.

Explore new technologies, practices, and techniques in the industry and look to develop and share relevant skills with colleagues.

Communicate to the Technician in case of inventory unavailability due to maintenance or repair issues that may cause a delay in the event planning and execution.

Ability to effectively communicate minor changes and alterations made by HOD.

Ensure appropriate health and safety guidelines are followed on site.

Ensure excellent customer service and quality delivery.

To be present on time for all event setups and assist the team members in troubleshooting any issues that may arise.

To be flexible and capable of multi-tasking during an event.

Responsible for rigging all equipment during event setup as per specifications mentioned by the manufacturer.

Ensure rigging is carried out efficiently, and all cables and wires are safely concealed.

Ability to assist HODs in fulfilling minor changes and alterations based on the client's request.

Assist the HODs in resolving technical issues when they arise.

Present a professional image to clientele, and ensure excellence in customer satisfaction.

Assist Audio, Lighting, Video, and Staging departments as and when required.

De-rig all equipment at the end of the event, and safely transport it away from the event location to the designated storage area.

Post-event all related equipment is crosschecked with the master inventory list to prevent any loss of equipment.

Assist in performing routine maintenance and, maintaining a safe and clean work environment by keeping shelves, and workstations neat and clean.

Assist in carrying out servicing and repairs of all equipment at authorized service centers.

Report any case of equipment damages/malfunction/shortage to the Assistant Technician.

Qualifications and Skills:

• Previous experience in event planning or coordination is preferred.
• Proficiency in computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• Strong organizational skills and attention to detail.
• Communication and interpersonal skills.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Flexibility to work irregular hours, including evenings and weekends, as needed for events.

Job Type: Full-time

Benefits:

• Food provided
• Health insurance
• Paid sick time
• Paid time off

Work Location: In person

Expected Start Date: 15/11/2024