Job Description

Experience needed: Minimum 3+ years

Location: Hyderabad only

Mode: 100% Work from Office

Type: Contract to Hire

Duration: 6-12 Month

Notice Period: Immediate to 30 days

Job Overview:

We are seeking a highly organized and detail-oriented Event Coordinator to join our team. The Event Coordinator will be responsible for managing all aspects of event planning and execution, ensuring that events are delivered successfully and meet the client's or organization's goals. The ideal candidate will have excellent communication and project management skills, along with the ability to handle multiple tasks under pressure.?

Key Responsibilities:

• Event Planning and Coordination: Collaborate with BU leaders to understand specific event objectives and requirements. Plan and coordinate all aspects of our presence at various conferences, including booth setup, promotional materials, and speaking engagements.
• Vendor Management: Liaise with vendors for the design and production of booth backdrops, promotional giveaways, and other printed materials. Ensure quality control and timely delivery of all items.
• Logistics Management: Handle all logistics related to material shipping and onsite material handling. Ensure that all materials arrive at the event location on time and are set up according to specifications.
• Budget Management: Manage the budget for each event, including vendor contracts, shipping costs, and material production, ensuring cost-effectiveness without compromising quality.
• Collateral and Giveaway Coordination: Oversee the creation and distribution of event collaterals such as brochures, flyers, and giveaways. Ensure that all materials align with our brand identity and event themes.
• Stakeholder Communication: Maintain clear and consistent communication with BU leaders, event organizers, and vendors. Provide regular updates and obtain approvals as necessary.
• Post-Event Activities: Coordinate the breakdown and return of materials. Gather feedback from BU leaders and attendees to assess the effectiveness of the event participation and identify areas for improvement.
• Reporting: Prepare detailed reports on each event's outcomes, including audience engagement, lead generation, and ROI.

Qualifications:

• Bachelor's degree in Event Management, Marketing, Business Administration, or related field.
• Proven experience as an Event Coordinator or similar role, with at least 3 years of experience in handling large-scale corporate events & conferences.
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Excellent communication and negotiation skills.
• Proficiency in project management software and CRM systems.
• Ability to work under pressure and meet tight deadlines.

Desired Skills:

• Experience coordinating events across multiple business units.
• Strong network of vendors and service providers in the event industry.
• Creative problem-solving skills.
• Attention to detail and a commitment to delivering high-quality work.

Job Type: Contractual / Temporary
Contract length: 6 months

Pay: From ?25,000.00 per month

Schedule:

• Day shift

Ability to commute/relocate:

• Nanakramguda, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• We must fill this position urgently. Can you start immediately?
• What is your current CTC?
• What is your expected CTC?
• Are you comfortable with in-person interviews in Hyderabad?
• Where are you currently located?
• What are languages you are proficient to speak, write and read?
• How many years of prior work experience in coordinating events across multiple business units?
• How many years of work experience handling large-scale corporate events & conferences?
• This is a contract/Contract to Hire role, are you comfortable with it?

Experience:

• total work: 3 years (Required)
• Event Coordinator: 3 years (Required)
• project management software and CRM systems: 3 years (Required)

Work Location: In person