Job Description

An event coordinator is responsible for planning, organizing, and overseeing all aspects of an event, including budgeting, vendor management, venue selection, catering, decorations, entertainment, and logistics, ensuring the event runs smoothly and meets the client's objectives while adhering to timelines and budget constraints; requiring excellent communication, organizational skills, and attention to detail to manage multiple tasks and stakeholders effectively.

Key responsibilities of an event coordinator:

Client consultation:

Collaborate with clients to understand their event vision, goals, and budget to develop a comprehensive event plan.

Venue selection and booking:

Research and secure suitable event venues based on client needs and budget.

Vendor management:

Source and negotiate contracts with vendors including caterers, entertainment providers, decorators, and transportation services.

Budgeting and financial tracking:

Create and manage event budgets, monitor expenses, and ensure cost-effectiveness.

Event logistics coordination:

Manage all aspects of event logistics like guest lists, registration, seating arrangements, and event timelines.

Marketing and promotion:

Assist with marketing and promotional activities for the event, including invitations and communication with attendees.

On-site event management:

Oversee the setup, execution, and breakdown of the event, addressing any issues that arise on the day.

Post-event follow-up:

Handle post-event tasks like sending thank-you notes, collecting feedback, and preparing event reports.

Required skills for an event coordinator:

Excellent communication skills: Effectively communicate with clients, vendors, and internal stakeholders.

Strong organizational skills: Manage multiple tasks simultaneously and maintain meticulous attention to detail.

Problem-solving abilities: Quickly identify and resolve issues that may arise during event planning and execution.

Time management skills: Adhere to deadlines and manage event timelines efficiently.

Creativity: Develop unique event concepts and themes to enhance the overall experience.

Budgeting expertise: Manage event budgets effectively and stay within financial constraints.

Technical proficiency: Utilize event planning software and tools to streamline processes.

Job Types: Full-time, Permanent

Pay: ?15,000.00 - ?25,000.00 per month

Schedule:

Day shift Rotational shift US shift
Supplemental Pay:

Overtime pay Performance bonus Yearly bonus
Work Location: In person