Job Description

What makes this a great opportunity?Suntory Global Spirits is a world leader in premium spirits with $5.5 billion in annual revenues and an ambition to become the World's Most Admired Premium Spirits Company. We have a strong vision and strategy, an incredible brand portfolio grounded in quality and craftsmanship, an unwavering commitment to sustainability and top talent across the organization. Known for its craftsmanship of premium whiskies, including Jim Beamxc2xae, Maker's Markxc2xae, Basil Haydenxc2xae and Knob Creekxc2xae bourbons; Japanese whiskies, including Yamazakixc2xae, Hakushuxc2xae, Hibikixc2xae and Tokixe2x84xa2; and leading Scotch brands including Teacher's, Laphroaigxc2xae and Bowmorexc2xae, Suntory Global Spirits also produces leading IMFL brand Oaksmith in India.
We are focused on driving value across key priorities including American whiskey, Japanese Spirits, Scotch, Tequila and Ready-to-Drink. Headquartered in New York City, Suntory Global Spirits is a subsidiary of Suntory Holdings, which is world renowned for delivering quality and excellence across a range of products and categories.
For more information, on our brands and commitment to social responsibility, please visit www.suntoryglobalspirits.com and www.drinksmart.com.Purpose of RoleWe are looking for a competent professional to provide Office Facility Administrative support in a well-organized
and timely manner. This position will support the Beam Suntory India offices related to facility management, providing essential services to functionality of the Head office and acting as a Key contact for all other regional offices.
Working closely with MD's office EA India, Admin lead, regional admin, local leadership team and other functions for the effective day to day facility management of offices across India.
This role will partner with internal business stakeholders and 3rd party agencies and relevant external stakeholders where required.Role ResponsibilitiesTo manage HO facility teams. Coordinate with the regional Admin coordinators and ensure consistency across locations in terms of services related to Security, Housekeeping, Office maintenance, Upkeep, Pantry services, Parking facility etc.

• Maintain safe and secure working environment, general office upkeep and ensuring oversight of all Regional offices via respective Admin Spocs.

• Manage relationships with Lessors across locations (including regional offices) in co-ordination with procurement teams

• Responsible for developing and implementing office policies by setting up procedures and standards to guide the smooth operation of company offices across locations

• Maintenance of tracker of all commitments with respect to the above

• Assist and ensure oversight of office related Projects lead by Adminxe2x80xa6 including any movement of offices if required in future - Pan India

• Establish robust maintenance schedules across offices. Furnish MIS to Admin Lead India. Work of actions items identified

• Custodian of office layout, blueprint handed over from contractors/ project management consultants - across locations

• Ensure maintenance and repairs of office related space and its systems, such as electrical, mechanical, office equipment, office furniture and fixtures, plumbing, fire hydrants, HVAC and so on.

• Be an effective partner in audit of facilities and addressal of action items originating from therein

• Development & standardization of office SOP's as we transition into renovated workplaces.

• To support Environmental health and safety (EHS) of office, inspect and monitor environment, equipment's and processes to ensure compliance with respect to safety as per applicable government rules and regulations and industry standards. ...

• Regular inspection of Fire extinguishers, fire NOC renewals etc.

QualificationsThis role requires over 3-4 years working in a similar role in facility management
Bachelor's Degree is a mandate
EHS Degree/ Certification
Consumer Packaged Goods experience is a plus (though not limited to FMCG)
Strong Multi-tasking ability to participate in concurrent programs in an agile environment
Strong organization and prioritization skills along with outstanding written and verbal communication skills
Ability to coordinate with large number of team members & stakeholders
Strong knowledge in MS tools like Excel, PowerPoint, Word and MSPS

Beam Suntory