Job Description

Company Overview

The Office of Resources and Alumni at IIT Kanpur is dedicated to fostering relationships with alumni, corporates, and other external stakeholders. The department plays a pivotal role in resource generation, fundraising, and maintaining a strong connection with the alumni community to support the Institute's vision and long-term goals. It oversees a wide range of activities, including organizing events, facilitating partnerships, and enhancing IIT Kanpur's visibility on a global scale. We seek to appoint an Executive Assistant to the Dean of Resources & Alumni. (EA to DoRA)

Position: Executive Assistant to the Dean of Resources & Alumni

Location: IIT Kanpur, Kanpur

Reporting to: Dean of Resources & Alumni (DoRA)

Job Purpose:

The Executive Assistant will provide comprehensive administrative and operational support to the Dean of Resources and Alumni. This role involves managing a diverse range of responsibilities, including meeting coordination, event planning, travel arrangements, and ensuring smooth day-to-day operations.

Responsibilities and Expectations

The major responsibilities for the position are listed below:

Schedule and Meeting Coordination: Efficiently managing and organizing the Dean's calendar, ensuring meetings and appointments are scheduled promptly. Acting as the primary liaison for all communications, handling emails, calls, and messages on behalf of the DoRA with attention to detail and responsiveness.

? Event and Travel Coordination: He/She will oversee all event logistics, including travel

arrangements, itineraries, bookings, and reimbursements ensuring seamless execution.

? Administrative Support: He/She will be responsible for providing comprehensive administrative support to the DoRA, managing daily operations, and ensuring that all activities are completed within the predefined timelines.

Qualification

The ideal candidate should have 3-5 years of experience in administrative or executive roles, ideally within academic environments. A Bachelor's degree in Management, Business Administration, or a related field from a reputable business school is required with a Master's degree preferred.

Proficiency in both Microsoft Office Suite and Google Workspace is essential, along with a solid understanding of AI-driven tools and automation platforms. Strong written and verbal communication skills are a must.

Desired Profile

The ideal candidate will be a well-rounded professional with a pleasant demeanor and exceptional communication skills. The candidate must demonstrate strong independent work capabilities while thriving in a collaborative team environment. The role demands someone who can juggle multiple tasks and prioritize them effectively. This position is based at the IIT Kanpur campus in Kanpur.

Job Types: Full-time, Permanent

Pay: ?20,206.57 - ?30,611.98 per month

Schedule:

• Day shift
• Monday to Friday
• Morning shift

Education:

• Bachelor's (Preferred)

Experience:

• total work: 3 years (Preferred)

Language:

• English (Required)

Work Location: In person