Job Description

Role & Responsibilities:

Designation: Executive Assistant

Reporting To : Head of School/ Senior Principal/Head of School Operations & Administration

Responsibilities:

• Appointment and Calendar Management
• Manage appointments, desk/calendar, and organize conferences, presentations, and meetings.
• Maintain and update diaries accurately, prioritizing and allocating time for meetings.
• Ensure timely updates to the calendar regarding day-to-day dealings, meetings, and appointments.
• Correspondence and Reports
• Draft, proofread, and edit correspondence, including letters and newsletters, on behalf of the Head.
• Compile reports and manage all outgoing communications.
• Event Coordination
• Coordinate seminars and conferences for the Head's participation.
• Administrative Tasks
• Prepare and distribute Minutes of Meetings.
• Develop and maintain computerized and manual filing systems.
• Handle all queries related to administrative and operational issues.
• Front Desk and Visitor Management
• Manage incoming calls and attend to visitors professionally.
• Prepare schedules and coordinate visits, ensuring smooth visitor experiences.
• Oversee public relations activities connected to the Head's office.
• Travel and Claims Management
• Handle travel arrangements, including bookings and itineraries.
• Manage claim submissions and coordinate with HR and Accounts for attendance, vouchers, and payments.
• Office Supplies and Equipment
• Ensure timely procurement of office supplies and equipment as needed.
• Stakeholder Coordination
• Act as a liaison between parents, students, and staff, maintaining clear and effective communication.
• Maintain an up-to-date database of parents, teachers, students, and staff.
• Query Management
• Handle all inbound and outbound queries from parents and teachers, ensuring prompt and accurate responses

Job Types: Full-time, Permanent

Pay: From ?30,000.00 per month

Benefits:

• Health insurance
• Life insurance
• Paid sick time

Schedule:

• Day shift
• Fixed shift
• Morning shift

Supplemental Pay:

• Yearly bonus

Work Location: In person

Application Deadline: 01/01/2025
Expected Start Date: 15/01/2025