Job Description

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•Preference for female with immediate joiner •



The Executive Assistant we are in need of will work directly with the Managing Director and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Managing Director undertaking a variety of tasks to support his vision, strategy and tactics.

You are responsible for filtering and triaging inbound communications in line with business objectives and priorities working with other departments to ensure on-time execution.

Responsibilities & duties:

• ? Manage emails, information, and other communications; answer where possible - highlight and priorities those that need MD attention
• ? Plan and maintain MD's calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings
• ? Act as 'follow-up Manager' across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
• ? Type up notes, emails, presentations and reports; circulate and file information effectively
• ? Book transport and accommodation as and when required
• ? Attend Senior Leadership Team meetings, off-site quarterly days and other strategic meetings to take notes and action points
• ? Manage ISO, H&S and FSC systems including annual audits and accreditations
• ? Working alongside our Sustainability Champions to identify and implement ways to reduce waste and increase efficiency throughout the business
• ? Maintain RPMs, administrative systems, database and server protocols.
• ? Collaborate effectively with all staff, clients, and suppliers
• ? Provide good relationship management with the client
• ? Deliver timely and outstanding client satisfaction

Quali?cations

• ? Previous EA experience at CEO/Director level for a Western organisation
• ? Exceptional organisational skills of self and others and ability to work without supervision
• ? Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
• ? Use polished communication skills both verbal and non-verbal to influence and persuade
• ? Focus on business priorities and all functions to ensure client and other stakeholder satisfaction
• ? Ability to remain calm under pressure and manage conflicting priorities
• ? Strong Microsoft Skills for common apps
• ? Ability to take and record accurate notes/minutes in complex meetings
• ? Accountable and committed to the task in hand
• ? Constantly consider where we can 'do better' - be enterprising
• ? With integrity, honesty and openness
• ? Always act in the best interest of the client
• ? Approachable to clients and colleagues
• ? Excellent communication and interpersonal skills at all levels
• ? Open to new ways of doing things
• ? An ability to manage time and workload efficiently
• ? Willing to do whatever it takes to get the job done

Job Types: Full-time, Permanent

Pay: ?20,000.00 - ?40,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Food provided
• Internet reimbursement
• Leave encashment

Schedule:

• Day shift
• Weekend availability

Job Types: Full-time, Permanent

Pay: ?10,430.28 - ?45,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Food provided
• Internet reimbursement
• Leave encashment

Schedule:

• Day shift
• Morning shift
• Weekend availability

Supplemental pay types:

• Performance bonus

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Required)

Language:

• English (Required)

Work Location: In person

Application Deadline: 18/07/2024
Expected Start Date: 18/07/2024