Job Description

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world\'s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers\' objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

Position: Document Control Assistant: Agency Hire.

Experience:

• 8-10 yrs. Of working experience in Document Management. Experience in EPC industry is desirable
• Experience in using standard Electronic Document Management System (EDMS) to register, control, distribute, transmit and archive project records.
• Plans, controls, and carries out records management and administrative activities for the project for one or more key result areas, e.g., document control, communications control, file administration, or client administrative support.
• Proven capability of processing a high volume of supplier and/or project documentation.
• Develop and support the implementation of the records retention and turnover plans.
• Work in team environment and provide training on Work process and tools.

Location: Gurgaon

Education:

• Graduate in any discipline and Computer Literacy.
• Certification in Information and Documentation Management is desirable.

Pre-requisites:

• Proficiency in using any other Database Management Software, MS-Excel is a pre-requisite. Proficiency in MS Office is also essential.

Job description:

• Should have excellent hold on Excel features, Excel Macro writing etc.
• Processing Project Records in native drawings formats (mainly MicroStation and AutoCAD drawings), signed PDF format, converted PDF format from native file, Word, Excel, PowerPoint etc
• Distribution of Project Records from Aconex to desired destinations (Clients, Suppliers, Engineering & Procurement team, etc)
• Quick retrieval of Project Records from Aconex
• Publishing document metadata, Accurate turnover of Project Records (both electronic as well as hard copy) as determined by the Project Management Team
• Administrative tasks

Other Requirements

• Excellent communication skills (oral and written)
• Strong aptitude for automation and eager to learn
• Strong analytical skills to identify problems and work with Global Team / Vendor to determine, develop and implement solutions
• Good interpersonal skills to provide daily user support.
• Ability to prioritize and flexibility to multi-task in a fluid environment
• Ability to work independently with minimal supervision in challenging, dynamic work environment

Job Knowledge for Grade 23

• Proficiency and work experience in Aconex, Infoworks, MS-Excel, and MS Access is a pre-requisite. Have delivered projects as sub-lead role in document management team will have an added advantage.

• Develop and Monitor the quality of the document management activities on daily basis for each of the members of the document management team. Keeping a record of quality audit details for each member of the documentation team.
• Ensures effective administrative coordination between various Bechtel entities supporting the project, between home office DMG, Site office DMG, Client\'s DMG team of the project, Suppliers and Sub-contractors etc. Resolves daily administrative problems. Provides training and professional developments of the DMG personnel assigned to the project.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we\'ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

In accordance with Bechtel\'s duty to provide and maintain a safe workplace for our employees and to safeguard the health of our families, customers, and visitors, we have adopted mandatory COVID-19 safety protocols for each work location, which may include a vaccination or testing requirement. Please speak with your Bechtel recruiter to determine which protocols apply to the work location for the job you are seeking.

Bechtel