Job Description

Date : 01/07/2023

ABOUT THE ROLE

Black & White Engineering (B&W) is a leading MEP design consultancy. Launched in the UAE in 2007, we became an independent company in 2014 and are now a true global consultancy with offices in Europe, Middle East, Asia, and Australia.

Our engineering expertise reaches across all sectors of the construction industry, providing pragmatic and practical design solutions to ensure our projects are spatially and operationally efficient. Our design process fully considers the installation and maintenance practicalities on site.

As a business, our ambition is to be a leading global MEP consultancy and as a purposeful employer, our document control team is critical to our overall success.

Reporting to the Lead Document Controller, this role will work in collaboration with and will support our project teams in the management of project documentation between ourselves and external parties using electronic document management systems and spreadsheets. Experience in design consultancy is critical for this role. You will be the final check to ensure documentation is correct before it is issued to external parties.

You will work closely with teams to ensure deadlines are met, joining a dedicated centralised document control team that will help and support you, working with all our offices across UK and Europe.

The ideal candidate will have experience in document control within the construction industry.

We have ambitious growth plans, so the key priorities will include:

• Ensuring project deadlines are met
• Working closely with project teams to ensure documentation goes out right first time

This is a hands\xe2\x80\x90on role, working closely with several internal and external teams alongside local leaders and engineering teams to ensure the required level of resource is in place to deliver the objectives and KPI\xe2\x80\x99s of projects.

Your recommendations, conversations, and plans are based on a thorough understanding of both internal and external data and insights. By maintaining close proximity to this information, we aim to offer the best practice support to our teams.

RESPONSIBILITIES

• Checks and audits incoming and outgoing internal documentation and drawings received for consistency and accuracy
• Issues both internal and external documents via electronic document management systems
• Ensures external documentation is compliant with client requirements
• Works across multiple projects with multiple project teams at one time
• Formats documents
• Communicates across internal departments and externally with clients and third parties
• Involves self in creating project numbering, ensuring internal or client procedures are adhered to
• Manages and maintains document issue registers
• Maintains and files electronic documents
• Creates projects as per internal procedure
• Supports the project teams with any additional administrative tasks they may need
• Audits project filing system for compliance with internal QA procedures
• Assists with managing the QA system

QUALIFICATIONS

• Experience in design consultancy is critical for this role
• Experienced administrator or document controller
• Experience in working in a similar role across multiple online platforms is preferred but not essential
• Excellent attention to detail
• Excellent IT literacy
• Knowledge of MS Office Word, Excel, etc.
• Working knowledge in Acrobat Professional
• Good verbal and written communication skills
• Experience in a role which involves liaising with a diverse range departments, personnel, and organisations
• Ability to work alone and in a team
• Experience in managing own workload
• Experience working in a fast\xe2\x80\x90paced environment and deadlines
• Discretion and confidentiality
• Time management skills
• During quieter periods of document control, you will be required to support the engineering and admin teams
• On occasion due to business needs, additional hours outside of main contract may be required

OUR VALUES

• Accountability: Everyone is accountable.
• Integrity: We are straight-talking, respectful, and fair.
• Simplicity: Both in our approach and solutions.
• Supportive: We are approachable, inclusive, and we recognise success.
• Quality: We strive to get it right first time, every time.

OUR STRATEGIC THEMES

• Client first
• One Global Team
• Employer of Choice
• Growth
• Innovation

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