Job Description

Summary


To contributes to the smooth and efficient running of the Cost Audit functions within the Finance Division


• Ensures that three quotations have been obtained for all items purchased.
• Ensures thorough understanding of the SCALA system (Materials Management System).
• Monitors and ensures that Purchasing obtains up-to-date and accurate quotations.
• Ensures that accurate par levels are established and ordering is done in accordance with the set par and no alterations are to be made to the purchase orders unless approved.
• Participates in formal negotiations for annual or large contracts involving inventory items.
• Ensures that all goods delivered by suppliers are channeled to the Receiving Department.
• Ensures all scales are working properly.
• Ensures that all goods are not left unattended.
• Ensures that all invoices are stamped and signed by the Materials clerk. All direct purchased items should also be signed by the outlet manager.
• Spot checks to ensure that goods are received as per specifications.
• Ensures all goods and items are received according to delivery schedule, properly checked on quality and are documented according to the related policies and procedures.
• Ensures all liquor bottles are stuck and stamped with the appropriate control labels.
• Audits monthly stock take and prepares stock reconciliation for all stockrooms.
• Prepares daily food and beverage actual/ potential cost report.
• Ensures that all monthly inventories purchased are in balance with the accounts payable.
• Prepares month-end cost audit report, which includes reconciliation of all storerooms.
• Ensures that all policies and procedures are being followed. Counts cash on hand, inspects notes receivable and payable, negotiable
• Understands thoroughly Hyatt International objectives in Cost Audit as to provide an effective auditing system for the activities of the Materials Management division.
• Provides summary reports of the costs required by the Accounting and Control division to prepare daily and monthly reports.
• Provides Heads of Departments with the cost figures necessary for them to operate their individual profit centre profitably.
• Ensures accurate data input by operation level personnel.
• Audits back-of-house functions; namely, materials management and the commissary kitchen.
• Audits the day-to-day operation of all food and beverage outlets.
• Fully conversant with operation of the Materials Department, i.e. receiving, purchasing, issuing, storing and commissary kitchen.
• Fully familiar with internal control procedures.
• Ensures that all purchase requests, other than inventory items, are approved by the General Manager and Finance Manager
Qualifications


Ideally with a relevant degree or diploma in Finance, Commerce or Hospitality/Tourism management. Minimum 2 years work experience as Accountant or Cost Controller in larger operation. Good problem solving, administrative and interpersonal skills are a must.