Job Description

:Job Title: Corporate bank - PA Utility, ASLocation: Mumbai, IndiaRole DescriptionThe role is an extension of the onshore Business Management & Control team - CB DIPL Utility. It involves liaising with COOs and Business Managers across the CB products and Infrastructure partners. The role requires a hands-on individual, who will be involved in the day to day running of the business & responsible for business management activities across all CB products.Overview:Deutsche Banks Corporate Bank (CB) is a market leader in cash management, trade finance & lending, securities services and Trust & Agency Services. Focusing on the treasurers and finance departments of corporate and commercial clients and financial institutions across the globe, our universal expertise and global network allows us to offer truly integrated and effective solutions.Corporate Bank Central:The corporate Bank Central team comprises of the Business management, Divisional control office, KYC, Mercury & other central functions. The scope of the Business Management activities will typically be diverse and may include strategic business planning, financial control and reporting tasks, control function liaison, headcount management and compensation matters, IT and Ops service management and enhancement, co-ordination of business case approval and project sponsorship.What well offer youAs part of our flexible scheme, here are just some of the benefits that youll enjoy

• Best in class leave policy
• Gender neutral parental leaves
• 100% reimbursement under child care assistance benefit (gender neutral)
• Flexible working arrangements
• Sponsorship for Industry relevant certifications and education
• Employee Assistance Program for you and your family members
• Comprehensive Hospitalization Insurance for you and your dependents
• Accident and Term life Insurance
• Complementary Health screening for 35 yrs. and above

Your Key Responsibilities

• Acting as an owner and the first point of contact to coordinate tasks and admin activities for the Managing Director and/or Director including:
• Co-ordinate calendars / schedules to ensure effective time management and prioritization of engagements where necessary
• Own the setup of meetings across multiple time zones, booking rooms and coordinating catering so that events run without disruption.
• Working with the Site Lead Assistant to co-ordinate and oversee site-wide events.
• Prepare materials for internal and external mandates e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail
• Provide administrative support for project work and ad hoc activities, including division specific tasks (eg on-boarding, space planning)
• Establish trust to be able to handle sensitive telephone and email correspondence.
• Cover for other assistants for holiday/sickness
• Screen telephone calls, pass on messages.
• Actively share knowledge with fellow Assistants and foster support culture across divisions and provide cover when other team assistants are out of office
• Works with other Assistants where necessary to ensure support needs are covered eg short-term absence
• Supporting and coordinating with Team Lead Assistant with onboarding and offboarding process for joiners and leavers to the team, including email communications, IT set up, drive access, advising on asset collection and return
• Managing team email distribution lists, update joiners and leavers and conduct periodic recertification in coordination with Team Lead Assistant
• Managing and coordinating Travel requests and submission of reimbursement claims thereof.
• Expense management - coordinating for payments of the vendor invoices & submitting reimbursement claims
• Recertification & new access requests, approvals of various business drives, share point and business applications
• Managing the on-boarding process for new joiners, movers & off-boarding for all leavers.
• Required to undertake special project work as requested and on an ad hoc basis.
• Managing and coordinating Travel requests and submission of reimbursement claims thereof
• Managing approval matrix in the system
• Document Archiving
• Implement best practices

Job Requirements

• Excellent verbal and written communication skills. Ability to converse clearly with regional and global employees
• Highly organized individual and an excellent planner with attention to detail
• Experience of working in multi-tasking, timeliness, and quality focused environments
• Good organizational skills and the ability to prioritize heavy workloads to ensure optimum service delivery, demonstrating flexibility when handling multiple tasks
• Ability to work well under pressure in a fast-paced environment.
• Excellent computer skills (MS Office) including email applications.
• Ability to work well in virtual teams in matrix organizations.
• Flexible, reliable and adaptable with a positive approach
• Able to proactively initiate, develop, and maintain effective working relationships with team members including stakeholders, demonstrating the ability to cooperate with a variety of people.
• The ability to anticipate needs and act independently
• Ability to handle confidential information and use discretion around sensitive management issues

Your Skills & experience:

• Bachelors degree level (Business Administration) or equivalent qualification
• Experience in a business management/control discipline / project management
• Significant attention to detail and high degree of initiative
• Excellent skills in using MS Office in specific Power Point and Excel
• Driven and motivated to work under tight timelines.
• Excellent communication & Coordination skills
• B2 / C1 level German speaking is an added advantage

How well support you

• Training and development to help you excel in your career
• Coaching and support from experts in your team
• A culture of continuous learning to aid progression
• A range of flexible benefits that you can tailor to suit your needs

About us and our teamsPlease visit our company website for further information:We strive for a in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.We welcome applications from all people and promote a positive, fair and inclusive work environment.

Deutsche Bank