Job Description

Company DescriptionAvery Dennison Corporation (NYSE: AVY) is a global materials science company specializing in the design and manufacture of a wide variety of labeling and functional materials. The companys products, which are used in nearly every major industry, include pressure-sensitive materials for labels and graphic applications; tapes and other bonding solutions for industrial, medical, and retail applications; tags, labels and embellishments for apparel; and radio frequency identification (RFID) solutions serving retail apparel and other markets. Headquartered in Glendale, California, the company employs more than 32,000 employees in more than 50 countries. Reported sales in 2020 were $7.0 billion. Learn more atWe're looking for an experienced Operations Coordinator to join our high-performing Digital solutions team to manage the daily operations and perform administrative tasks, assisting in coordination with Purchase, Finance, customer service, logistics, and other operational departments for executing the DS day to day operational activities. This role will be part of the shared services team.Your ResponsibilitiesCoordination and follow up with different Departments (Purchase, Finance, Customer service, logistics, operational) to execute the following Digital solution business operations processes.Legal Process ResponsibilityInitiate Infosec process by getting the Supplier contact details & to initiate the Infosec process with the respective teamTrack and confirm back to the supplier of the Infosec approval / Rejection & accordingly update the approved Vendor listGet the NDA Template from the Customer / Supplier and process it via ONITGet the Agreement template from the Customer / Supplier and process it via ONITONIT Tool support for NDAs & Agreements processingMaintain all the hardcopy & Softcopy of the agreements & NDAs in a central repositorySupport for Stamp papers procurement for the Agreement / NDA execution by the respective department.Page alignment and Print the Agreement / NDA for executionSend the post to the respective customer / Supplier for the agreement / NDA signatures & track it till it delivered back to the HOGet the Legal approval on email and send it to ADD signing authority for the physical signatures.Send to both parties the signed scan copy to the supplier / customer & keep the hard copy in safe custody.Vendor Onboarding processGet the necessary documents from the respective Vendor to initiate the Vendor onboarding process.Validate the documents and send them to the respective department for vendor onboarding.Get the necessary approvals to initiate the vendor onboarding processOnce Vendor code is created, communicate back to the Vendor. Maintain the Vendor code and necessary documents.Part code creationDefine the part code as per the format and vendor product detailsProcess the part code creation with the respective team using MFG ProCoordinate to get the PLT info update and approve in MFG Pro by the PMValidate Part Code live in MFG Pro & Price FXVendor PO CreationGet the Vendor quotation and validate all okEnsure the Part code is created & if not then initiate the above Part code creation processEnsure the Vendor is onboarded & if if not then initiate the Vendor onboarding processShare the Vendor details to the respective department for the PO creationGet the necessary approvals to generate the Vendor PO.Once PO is raised, send it to the Vendor & track the shipment delivery as per the committed timelines.Products delivery & Material InwardTrack the Supplier material dispatch with the Invoice to the AD DC as per the POEnsure GRN done and packaging change as per the orderAD as a Supplier Onboarding -Check if Avery Dennison is registered as a supplier in the customer systemIf yes then get the Supplier code and verify internally else initiate the registration processGet what all documents and forms to be submitted to the client from the respective departmentFill up the Supplier onboarding form by collecting the necessary documentsIncase of an online portal, then fill up the form & upload all the documents for further processing.Get the necessary stamps and signatures in the customer documents / onboarding formsFollow the process as per the customer requirement and system till its closure & the Supplier code has been created.Customer Onboarding -Send all the AD onboarding documents requirement list to the customer for them to fill up and share the copyGet the customer credit information and agree on this with the teamOnce received, send all the documents to the respective departments for further processing.Verify the customer name and all the details in the PriceFXEnsure Customer code has been generated and send it back to the customer and team.Customer PO Processing -Plan operational execution of the customer POTo check if the Customer is already on boarded or do the above customer onboarding processSend the PO copy and necessary documents to the SSO respective team for SO creationGet all the necessary approvals from the respective team for order processingGet the SO created and the SO detail sheets to verifyEnsure the Credit limit is addressed for the SO to release.Connect with the team to release the SOGenerate the Invoice copy and execute the shippingTrack all the Materials in the AD Warehouse - Share the SO number with all the Shipping detailsEnsure Items shipped with the Invoice and Dispatch note to the customerGRN & Material Movement TrackingTrack till the items delivered to the customerDo the needful processing of the Invoice / Delivery note acceptanceTrack the customer payment as per the payment terms in the POContracts management admin responsibilitiesPrinting contracts on stamp paperGetting it signed by signing authorityShipping copy to the other party.Storing physical copies in secure places.Inventory management & stock update of all the AD demo / ordered materials.Maintain inventory of all the Demo items & iLAB itemsTrack all the items movement to the different sites / team / customer / partnerTrack all the ordered items inventory as per the PO.Database of warranty and support of all the productsManages operational tasks under the direction of DS managers & connects with the respective internal team towards task accomplishment on time.Coordination with the different DS team members - MDM, PM, Field Engineers for all the necessary operation support activitiesEnsure each activity / task to be tracked till its closure with the defined timelineMaintain tasks register for better reporting and task management.Handles logistic responsibilities - Track all the ordered samples/materials delivery status, connect with Logistic & supplier to ensure correct delivery movements with all the necessary dispatch paper works.Track all the materials movement from the DC to the multiple sites / locationsEnsure all the papers work for the movements been taken care ofTake necessary approvals for the products movementConnect with the Supplier / Customer logistic team for better coordination & TraceabilitySupport for all Office operations jobs that include Document collection, Editing, printing, Scanning & Communication to different stakeholders.Ensure all the Legal and operations documents to be printed and do the needful processing as per the requirementsPublishes periodic reports from the system on all processes for management stakeholders.Maintain all the operations system generated reports and have a complete visibility that covers Inventory, Sales, Expenses and as it arises time to time.Follows all Country / State and local business laws, regulations and company policies.Aware of Country and states finance and logistics policies for better operational support & managementAware of GST and Finance policies to add value and validate the necessary documentsQualificationsWhat we expect from you! - Your Expertise:Previous work experience (3 to 5 years) in end to end cross functional Order to cash and other operations Coordination / Supervisor roles.Working knowledge of Purchasing, Finance & Logistic operations execution.Knowledge of Operational process and documentation for Supplier onboarding. Vendor registration, Customer onboarding activities.Working knowledge of the Logistics process and Country / State / local business laws and regulations.Strong written and verbal communication skills in English, and local languageHands on experience in MS Office and accounting tools, advance excelWillingness to travel (10-20%).Learns quickly and has strong problem-solving skills and business acumen.A Bachelor's degree is preferred.Job Location - Gurgaon, India. Work from Office.Additional InformationAll qualified applicants will receive consideration for employment without regard to race, color, religion,
sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other
rotected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO
guidelines.We invite Diversity candidates to join Certified "Great Place To Work Team".

Avery Dennison