Job Description

Posted Date :

23 Jan 2024

Function/Business Area :

Procurement & Contracts

Location :

Silvassa

Job Responsibilities :

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Job Accountabilities

1. Assist the sourcing of delegated contracts in alignment with Category Manager &Contracts Manager guidance

a. Develop demand profile

b. Specify sourcing events

c. Monitor technical & price evaluation of quotes

d. Prepare for negotiation & selection of suppliers for major items

e. Ensure & review PO generation

2. Understand requirements for services procurement for the assigned items and provide inputs to Contracts Manager in defining overall procurement strategy

a. Align on timelines and spend planning for the assigned items

b. Provide initial supplier options and time / spend estimates

c. Oversee preparation of contracts plan for the assigned items (or categories) based on detailed engg

3. Execute Orders & Coordinate Expediting

a. Receive purchase requisitions / expiring contracts list

b. Prepare & release Request for Quotation/ Enquiry to the short-listed vendors

c. Obtain offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms

d. Develop Internal Cost Estimates for all respective category items

e. Participate in Commercial Negotiation Meetings with the short-listed vendors

f. Negotiate & finalize price for items covered under the limits of Contracts Engineer

g. Set up Agreements and SLAs with the finalized vendors, specifying finalized rate, quantity, specifications, delivery schedule etc

h. Prepare & release the final PO

i. Implement escalation process within project procurement and take up with CM if necessary

j. Maintain co-ordination with inbound logistics and all commercial departments

4. Monitor post-award project contract management

a. Enforce supplier feedback mechanism for improvement

b. Review contractor feedback, gather feedback from expediting team, P&C, supplier

5. Manage Change Order Process

a. Participate in routine planning meetings

b. Coordinate supplier information / confirmation on the changes

c. Additionally assess and monitor emergency situations and related procurement

6. Manage Supplier Relationships at working Level

a. Manage positive vendor relationships at the working level

b. Engage with vendors on a regular basis to share organizational requirements and understand their constraints

c. Gather feedback from field execution team and supplier

d. Review the feedback and send reports to PCM as well as the respective Contracts Lead

e. Ensure contractor performance as per end-user needs and identify improvements and suggest the same to Contract Manager

f. Uphold ethical values in procurement dealings and operations in line with the corporate values

7. Use technology extensively to increase efficiency & control costs

a. Use the SAP system optimally to drive efficiency and cost optimization in the entire procure-to-pay transaction process

b. Focus on usage of technological tools like e#auction and reverse auction to improve efficiency, bring down costs and improve transparency

Education Requirement :

B.Tech / MBA / similar professional qualification

Experience Requirement :

4 to 6 years of experience in the related field

Skills & Competencies :

Experience in Construction / Operation / Maintenance in Manufacturing / Exploration sites is an added advantage

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Reliance Industries Limited