Job Description

SECTION I: BASIC INFORMATION ABOUT THE JOB ROLEJob Role Variant: Contracts EngineerValue Stream: Money, Materials & ComplianceJob Family: Procurement & ContractsSub-Job Family: Procurement & ContractsSECTION II: PURPOSE OF THE ROLETo support the end-to-end contract lifecycle execution i.e. pre and post-award management by understanding requirements, identifying pre qualified vendors, tender preparation, inviting bids, technical & commercial negotiation in line with RIL standards aligned to Procurement & Contracting (P&C) objectives and guidelinesSECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLEResponsibilitiesPre- Award Management- Assist Category / Contract Manager in sourcing of critical contracts by selection and evaluation of vendors; find target vendors based on brief of package, planning for assigned items as per the target timelines, and preparation of contracting plan in compliance with agreed terms and conditions- Support the thorough pre-qualification of vendors by specifying sourcing events, conducting technical validation with help from internal stakeholders- Develop Internal Cost Estimates as per defined procedures and processes- Float RFQ via the digital RFX systems and arrange RFQ clarification meetings as required- Study offers from vendors, and prepare a comparative statement to aid in selection of vendors, optimization of price and other commercial terms- Participate in commercial negotiation meetings, negotiate and finalize price as per scope given- Highlight any major commercial or contractual risks or issues to the relevant authority and work on developing optimum solution as per Contract procedures and standards- Focus on usage of technological tools like e-auction and reverse auction to improve efficiency and transparency- Ensure generation of Purchase Order (PO) as per established procedures & processes- Use the SAP system optimally to drive efficiency and cost optimizationPost-Award Management- Set up Kick-Off Meeting (KOM) with internal stakeholders and vendors- Ensure timely expedition for mobilisation of resources as per contract requirements and attend periodic progress review meetings- Participate in vendor sites visits to ensure compliance with agreed contractual terms & conditions- Gather feedback from contractor, expediting team, and supplier to identify areas of improvements and implement resolutions as per plan- Implement change management processes effectively as per set guidelines, procedures and standards and seek approval for extension of time, and variation in quantity- Coordinate with internal stakeholders i.e., project engineers, plant engineers FC&A for resolution of issues as performance security payments, GST queries etc.- Review received claims and submit to Engineer In Charge (EIC), arrange various meetings, coordination for documentation as required to ensure timely settlement of claims- Identify possible areas of dispute amongst the vendors, contractor(s) take the necessary proactive measures as per the established procedures and guidelinesSupplier Relationship- Engage with vendors on a regular basis to share organizational requirements and work on the identified constraints- Gather feedback from Engineer In-Charge (EIC) and supplier, analyse the feedback and share consolidated reports to Project Category Manager and respective Contracts Lead to ensure system of continuous improvement- Ensure vendor performance as per end-user needs, identify areas of improvements, and share recommendations with Contract Manager as per overall goals and objectivesPolicies, Processes and Procedures- Support the Contract Manager in creating the Procurement Strategy & supporting in execution of overall contracts plan- Conduct day-to-day contract activities and follow all relevant policies, processes, standard operating procedures and instructions so that contract work is carried out in a consistent and controlled manner- Keep self abreast with leading practices, market trends, market suppliers and contribute to the identification of continuous improvement of procurement systems, processes and proceduresSECTION IV: SUCCESS METRICS- Ordering of contracts within timeline & approved budget - Change Management within stipulated timelines - Claims Management - Major Ordering through ARC (Annual Rate Contracts) - Applicable for O&M Team onlySECTION V: OPERATING NETWORKInternal: - P&C, Construction Managers, Project Management Team, FC&A,HR & IR, Engineering Teams, LegalExternal: - Vendors, ConsultantsSECTION VI: KNOWLEDGE AND COMPETENCIESEducation Qualifications- Bachelor in Engineering or Technology in Mechanical - Masters in Business Administration (Desirable)Experience- 1 to 3 years of experience in construction, operations, maintenance, exploration sites or similar fieldFunctional / Behavioural competencies required to execute the roleFunctional Competencies- Techno-commercial acumen - Knowledge of Cost Estimation - Market Intelligence - Knowledge of working on platforms as SAP or equivalent - Legal understanding of contractual termsBehavioral CompetenciesNASECTION VII: CAREER MOVEMENTSFeeder Roles:Graduate Engineer TraineePossible Next Role Movement:Sr. Contracts Engineer

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