Job Description

Key Roles & Responsibilities



• Compliance with:
• Companies Act, 2013
• SEBI (LODR) Regulations / Insider Trading / Takeover Code / ICDR
• Banking laws (Shareholder, Director appointment and remuneration related, Statutory Auditors)
• FEMA
• Filing of Disclosures, documents, returns and forms with Stock Exchanges, ROC, RBI, etc.
Debenture Trustee compliances
•

Board & Committee Meetings

•
Conducting Committee meetings



Drafting and finalising


• Notice, Agenda and Minutes of meetings
• Agenda items / notes and resolutions
Summary of minutes
•

Uploading documents on Meeting management application



Actions / Follow-ups


• Actionable Items Reports
Follow-ups with stakeholders for implementation / reporting of actionable items
•

• Shareholder Meetings / Postal Ballot
• Notice of General Meeting s/ Postal Ballot
• E-voting Process and Voting Results
Minutes
•

• Investor Servicing
• Attending to Grievance Redressal (end to end)
• Coordination 0077ith RTA
• OEPF Claim / Transfer of Shares/Dividend related process
SCORES / ODR platform management
•

• Advisory
• Drafting of policies / SOPs / Procedures
• Presentation to Group companies- Secretarial, etc.
• Conducting knowledge management sessions internally
• Interacting with other departments for business support and advisory
• Analysis and interpretation - statutes, regulations, etc.
Making notes / internal memos / representations to the Regulatory Authorities on various statutory matters
•



• Annual Report and Others
• Annual Report preparation / drafting Board's Report / Notice / Corporate Governance Report
• Coordination with stakeholders (MCA, IEPF, SEBI, Stock Exchanges, Depositories, RTA, etc.)
• Data collation
Fund raising
•

• ESOP / SARs
• Allotment of ESOP Shares
• Corporate Action
• Listing process
• ESOP / SARs disclosures
Review / monitoring MIS
•

Inspection by Regulatory Authorities (including Reserve Bank of India)

•
• Coordination for Audit / providing data - Secretarial / Statutory
• Collation of data / documents
• Sharing data / documents through FTP, etc.