Job Description

of full time company secretary on company payroll

1. ROC statutory filing of all group companies e.g. annual filings, half yearly filings etc, including normal and XBRL filing e.g. AOC-4 standalone and consol, MGT-7, DPT-3, Directors KYC, from -8, ADT-1, BEN-2, MGT-14, from regarding MSME Compliances.

2. Arrangement/Conducting (agenda etc.) for Board and Shareholders Meetings for group companies including video conferencing/virtual meeting, in accordance with governing regulations and company's own secretarial practices, processes;

3. Drafting / vetting of various board/committees and general meetings documents such as notices(and dispatch of the same ) , agenda papers, board resolutions including post meeting compliances/ follow up matters;

4. Proper ROC filing and maintenance of records for all meeting and board resolutions in respect to various purposes and for legal compliances.

5. Creation and maintenance of secretarial records/registers including maintenance of Minute Books and maintenance of all Statutory Registers , as per Secretarial Standards issued by ICSI, Board's Report, Annual report, Corporate Governance report; - Various reporting and E-Filling of Various Statutory forms, Reports and returns of Companies with ROC.

6. Completion and updating of Minutes and Statutory Registers for all group companies , if there is any pendency in the coordination with consultants

7. Completion and updating of ROC files with the relevant records for all group companies, if there is any pendency.

8. Creation of share certificates of the companies, if there is any pendency.

9. Incorporation of Public & Private companies and drafting and finalized all documents including issue of share certificates.

10. Change in Registered Office of the companies under section 13 of Companies Act, 2013 and LLP Act 2008; -

11. Closure/Winding up the nonfunctional companies.

12. Conversion of Public Ltd Company to Private Limited.

13. Creation, Modification and Satisfaction of Charges.

14. Alteration MOA & AOA including drafting of re-stated articles, change in name, object change, Increase in Capital, shifting of registered office etc.

15. Adjudication at Revenue Department for Stamp Duty of Share Certificates; -

16. Issue and Transfer of shares and completed all relevant filing and stamping and keep the records.

17. DIN Applications, DIN KYC, cancellation of the duplicate DIN Nos., DSC Applications, Change of Key Management of Company;

18. ROC Compliances regarding corporate Social Responsibility including formation/filing of CSR Policy.

19. ESOP follow up and maintenance of relevant ROC records.

20. Appointment/Resignation of directors and roc filing and record the same .

21. Upload and advise necessary information/policies on Companies website as per law.

Job Types: Full-time, Permanent

Pay: ?50,000.00 - ?750,000.00 per month

Benefits:

• Health insurance
• Leave encashment

Schedule:

• Day shift
• Morning shift

Supplemental Pay:

• Yearly bonus

Experience:

• total work: 1 year (Preferred)

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person