Job Description

& Specification
Job title Company Secretary Date 6/15/2024
Function Secretarial Location Mumbai
Designation Company Secretary Job Grade
Reporting to (position) Chief Financial Officer Direct Reportees (Nos) 0
Position Code -
Company Name - Alchemie Finchem Limited
Key Role & Responsibilities

• Indepeent handling of complete secreterial compliance at a company level and handling secreterial audit
• Advising the board and senior management on compliance matters and best practices.
• Organizing and coordinating for board and committee meetings, including preparing agendas, minutes, and other meeting documentation.
• Maintaining registers and records as required by law (e.g., register of members, directors, etc.).
• Manage various corporate actions including but not limited to Dividend, Bonus, Rights Issue, etc.
• Filing various forms and documents with the Registrar of Companies (ROC) as required by company law and regulations.
• Ensuring compliances related to inter corporate borrowings and deposit related matters.
• Monitoring compliance with statutory and regulatory requirements applicable to the company.
• Handling administrative tasks related to corporate secretarial functions, such as maintaining statutory registers, filing systems, and corporate records.
• Coordinating with internal departments, external auditors, legal advisors, consultants, and other stakeholders as necessary.
• Organizing and coordinating for AGM/ EGM, including preparation of agendas, minutes, and other meeting documentation and handling post AGM/ EGM activities.
• Providing support and guidance to other departments on corporate governance and compliance matters.
• Keeping abreast of changes in company law, regulations, and best practices in corporate governance.
• Liaising with Statutory Auditor, Internal Auditor, Secretarial Auditor, Cost Auditor, etc. for timely completion of audits.
• To handle alterations to the Memorandum and Articles of Association.
• Filing of applications, documents and other submissions with various Regulatory Authorities.
• Drafting of opinions, if required.
• Liaising with various statutory authorities as and when necessary.
• Vetting of documents including but not limited to Secretarial, Banking, Finance, etc.

*Ensure backing related compliances are done like mortgage , hypothecation, charge creation, registration, pari-passu, etc.

• Filing of Charge related documents with Regulatory authorities.

Handling the leagal matters and vetting of the documents, contracts, agreements and NDAs

• Procuring of DSC and completion of KYC of Directors of the Company.
• Ensuring compliances with respect to the Compliance Management Software and to prepare and place before the Board a report on the status of the same.
• Preparing MIS, tracker pertaining to secretarial compliances.
• Performing various other secretarial and legal task,CSR , related party compliances as required.

Linkages within / outside the organisation
Internal Accounts, Finance, Internal Auditor, etc.External Statutory Auditor, ROC, MCA, Statutory Authorities,Govt./ Semi Govt./ Non-Govt.etc.Job specification
Experience 4-6 years
Qualification Company Secretary
CTC Range 9-10 Lakhs
Target Company if Any
Certifications/Trainings
Skills / Competencies
Regulatory, Compliance, Legal, Drafting, Communication, etc.Candidate CriteriaCandidate to be a member of Institute of Company Secretaries of India having a valid Membership Number.

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