Job Description

job detailsPreparing and timely filing and submitting required statutory compliances with NSE/ BSE/ SEBI/ ROC/
MCA etc. authorities. Also filing of required quarterly/ half yearly/ yearly reports with NSE/ BSE as
required under Listing Agreement. Preparing &filing of Corporate Governance Certificate of the ...Company and filing of the same with Stock Exchanges. Also coordinating of taking variour compliance
certificate from internally from department. Advising on good governance practices and compliance of
Corporate Governance norms as prescribed under the Companies Act, 2013 and various laws and
regulations and guidelines made under various acts pertaining to Secretarial work.
On regular basis dealing with various government authorities like ROC / MCA / SEBI / CLB ETC. Also
dealing with authorities like NSE / BSE / NSDL / CDSL etc. Also dealing/ coordinating with KFin
Technologies Private Limited, Registrar and Share Transer Agent (RTA) of the Company. Also interacting
with various credit rating agencies as and when required.
Organising AGM and dealing with Shareholders/ Investors & dividend related matters. Ensure proper
information sharing with the shareholders regarding sending of Annual Report and all reuqired regular
intimation or communication. Also timely payments of dividend to shareholders and addressng all
queries/ doubts/ complaints of shareholders. Also addressing all compaints of shareholders filed on
SCORE site maintained by SEBI.
Handling and maitaining \'Investors\' email id maintained for the purpose of shareholders/ investors
queries/ complaints/ feedback. Also handiling customer complaints received on Investor email IDs and
sharing details with retail team to resolve the customer dispute. Timely responding to queries raised by
shareholders/ investors.Handling and updating required & statutory information on the Website of the Company under Investor
Folder. Creating seperate URL for each and every folder forming part of Regulation 46 (with support of IT
Team).Providing support in managing Corporeate Social Responsibility of the Company.
Providing support to concern department and advising in preparing and maintaining Whistle Blower
Email ID and regularly following with HR Department for concerns or issues and reviewing the Policy of
the Company. On quarterly basis and annual basis ttaking compliance certificates from different
department head and follow-up for various compliances and issues involved in same.
Actively coordinating with IT team by advising and updating requirement of SEBI and as per instrujciton
of CMD inhouse preparing of SDD module for the Company. Regularly updating and monitoring of SDD
module. Coordinating with Accounts team and regularly following up with accounts by explaining the
requirement of SEBI and routing all the UPSI (Unpublished Price Sensitive Information) shared with any
auditors or third party or internally amongst department has to be on need to know basis and the same
shall be entered within 24 hours in SDD module. Either sharing of informaiton to be from SDD module or
if send through email or any other mode than entry should be made in SDD module within 24 hours.
Ensures that Board procedures are regularly reviewed and provides guidance to Chairman and the
Directors on their responsibilities under various laws.
Arranging Board Meeting and various Committee Meeting of the Company and also preparation of
Notice & Agenda of these meetings. Also preparing of Minutes & circulating draft minutes to Directors
for their approval. Signing of Minutes of the Board Meeting and various Committee Meetings. Sending
required notices to stock exchanges and publishing the notice in newspapers as stipulated as per Listing
Agreements.
Scheduling and arranging for Annual General Meeting of the Company. Successful handling of AGM and
doing required booking & arrangement of AGM venue, etc. Preparation of Minutes of AGM. Similarly
doing all procedure for EGM, if required. Handling of Postal Ballot Activity as and when required. Also
handling post meeting related formalities with Stock Exchanges.
Maintenance of secretarial records, statutory books and registers, minutes books as required by the law.
Perform/ support in Secreterial/ Complaince audit. Also support in statutory & Internal Audit for the
area relating to Secretarial Department. show more

Randstad