Job Description

Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points. Convene and service Board meetings, AGMs. Draft resolutions, take minutes and file required forms and returns with appropriate authorities. Prepare review of key deliverables to Management such as Minutes, compliance documents, documents for submission to registrar/regulatory bodies and share with Management and board members. Track key areas of the compliances under Companies Act i.e. fund infusions, loans, charges, directorships, etc. Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee or the Board. Ensure timely disclosures, declarations and KYC of Director. Maintain statutory books, including registers of members, directors, charges, loans, investment, related party contracts, etc. Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders. Liaise with external stakeholders such as regulators, lawyers and auditors. Maintain the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements. Implement and manage share option schemes. Incorporation of Companies. Support in due diligences. Update on the recent amendments in Company Law, Secretarial Standards, etc. Other day to day Co-Sec activities of the Company.

foundit