Job Description

Be responsible and manage the secretarial functions of the Company and therefore, a thorough understanding of Companies Act and the rules thereunder is the key. Ensuring quarterly, half yearly, yearly and event based ROC and SEBI compliances applicable to the Company. Schedule, plan and organize Ad hoc/quarterly Board and Board Committee meetings and AGM. Prepare agenda and draft minutes of Board/Board Committee Meetings and AGM and Directors Report. Drafting resolutions as per the business requirements of the Company. Prepare and undertake all statutory and other filings including to the Registrar of Companies and the Ministry of Corporate Affairs of the Listed entity and its subsidiaries. To maintain and record Statutory Registers as required under the Companies Act & Rules thereunder. Assist in the preparation of Annual Report and organizing the AGM/EGM. Work with other departments/team to ensure smooth conduct of Companys affairs. Keeping the team updated with amendments and laws. Assisting the Statutory Auditors, Cost Auditors, Internal Auditors and Secretarial Auditors and providing them the data/details and other documents as per their requirement. Keeping a track of Investor Complaints which are received either through RTA or SEBI SCORES Platform and ensuring their redressal. Replying to Notices/queries (if any) received from any Regulatory/Statutory Authorities Handling Legal work ie Drafting of Power of Attorney and Letter of Authority. Managing the drafting of Code of Conduct and Internal Policies that are applicable to the Company. Coordination with the Internal Departments, Stock Exchanges, NSDL/CDSL, Shareholders, Auditors, Investors, RTA etc w.r.t. the various work that was assigned. Handling and coordinating with the newspaper agencies for publication of the newspaper advertisement issued for publication of the financial results of the Company. Managing the Announcements to be done on the Stock Exchange.

foundit