Job Description

Role

Role is to lead the staff function of a district and ensure necessary support for the Program Manager in the areas of Accounts, Admin and MIS Reporting

Key Responsibilities

Accounts:

Prepare monthly cash flow request for the district with the help of Program manager and send it to Regional Finance team for approval

Validate and consolidate the weekly staff advance request (IOU) duly approved by Program Manager and send to region for disbursement

Settlement of advances; verifying the bills, documents, contracts, legitimacy of the expenses, necessary approvals etc.

Process vendor bills of district, forward to region for disbursement with approval of Program Manager

On line day to day accounting entries for all the above transactions with appropriate cost centers

Preparation of funder report (first draft) in coordination with Program Manager

Manage and account for petty cash

Ensure that the finance and accounts function is carried out as per the set guidelines

Administration:

Upkeep and maintenance of books of account, files, office property

Maintenance of Inventory Records and Register

Maintenance of Fixed Assets Register including IT Register

Maintenance of Employees - Funder Register

Insurance -ensure Corporate Cover Policy - Assets / Fire and Burglary. Coordination with HO team for any mediclaim and accidental cases

Establish suppliers for program and office requirements with necessary contracts and AMCs

Ensure that visitors are supported by logistic and other arrangements

Support the Program Manager in HR processes; joining documentation of employees, bank account opening, Leave data maintenance, Exit process, necessary communication to regional HR and central payroll team

Ensure data entry of "admin master data", "IT update", "yearly expenses" and "Housekeeping - Printing & Stationery"

MIS (The data entry task shall discontinue when the automation is complete)

Data entry into MIS system for the following:

i. Weekly Feed Back Form

ii. Session Reports

iii. Monitoring Reports

iv. Attendance of children as per session.

v. Update of all visiting cards in MIS

vi. Volunteers Application form

Checking with Youth Mentors the accuracy of the attendance data and weekly session reports

• Prepare program status charts on predefined excel formats for the Program managers on a monthly, quarterly, half yearly and yearly basis
• Preparing basic analysis report every month as per need of program operations.
• Provide monthly attendance sheet with all relevant information duly filled for attendance and session data collection to Youth Mentors and TMO within set time lines

Profile requirement

Commerce graduate with minimum five years of experience in Accounting. Working knowledge of accounting software Tally and proficiency in Microsoft Office. Key competencies shall include result orientation, communication, analytical skills, interpersonal abilities, and timeliness.

Job Type: Full-time

Pay: ?35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Schedule:

• Day shift
• Monday to Friday

Work Location: In person